Administrative Analyst I/II/Senior - Sewer & Water Distribution
City of West Sacramento
·2 days ago
- Salary
- $80k – $97k/yr
- Location
- West Sacramento, CA, CA, US
- Department
- Operations
- Seniority
- Senior
- Education
- Bachelor
- Source
- GovernmentJobs
Description
The City of West Sacramento is seeking a highly organized and analytical professional to support the administration and operation of the City's Water Distribution and Wastewater Collection Divisions. The Administrative Analyst I/II/Senior provides administrative, analytical, regulatory, and program support for critical public infrastructure services.
This position is responsible for collecting, analyzing, managing, and reporting operational data; coordinating regulatory compliance activities; preparing and submitting state and federal reports; supporting budget development and monitoring; assisting with contracts and purchasing activities; maintaining asset management records; and assisting with capital improvement and operational projects. The position serves as a liaison between field operations staff, regulatory agencies, contractors, consultants, and other City departments.
The ideal candidate will possess strong analytical abilities, exceptional attention to detail, and experience working with regulatory reporting requirements, databases, spreadsheets, and asset management systems. Successful candidates will demonstrate the ability to manage multiple priorities and communicate effectively with both technical and non-technical audiences.
This position plays a critical role in ensuring regulatory compliance, supporting utility operations, maintaining accurate records, and providing data-driven decision-making support for the City's water distribution and wastewater systems.
While all qualified applicants are encouraged to apply, the ideal candidate will possess many of the following qualifications:
SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Department Head and/or designee. May supervise volunteers, temporary employees and/or student interns.
CLASS CHARACTERISTICS: The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II. As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
Upon the recommendation of the Department Head and approval by the City Manager, an Administrative Analyst II may advance to a Senior Analyst upon demonstrating the abilities and competencies necessary to perform the full range of Senior Analyst duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbentEXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Administrative Analyst I Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223634
Administrative Analyst II Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223637
Senior Analyst Full Job Description:https://www.governmentjobs.com/careers/westsacramento/classspecs/1246519EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Administrative Analyst I
Education: Sixty (60) college semester units.
Experience: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical. An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement. A Bachelor's Degree may be substituted for the entire experience requirement.
Administrative Analyst II
Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience: Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency. An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.
Senior Analyst
Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience: Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency. A graduate degree may be substituted for two (2) years of the required experience. WORKING CONDITIONS: May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may occasionally work in a field environment including inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
This position is responsible for collecting, analyzing, managing, and reporting operational data; coordinating regulatory compliance activities; preparing and submitting state and federal reports; supporting budget development and monitoring; assisting with contracts and purchasing activities; maintaining asset management records; and assisting with capital improvement and operational projects. The position serves as a liaison between field operations staff, regulatory agencies, contractors, consultants, and other City departments.
The ideal candidate will possess strong analytical abilities, exceptional attention to detail, and experience working with regulatory reporting requirements, databases, spreadsheets, and asset management systems. Successful candidates will demonstrate the ability to manage multiple priorities and communicate effectively with both technical and non-technical audiences.
This position plays a critical role in ensuring regulatory compliance, supporting utility operations, maintaining accurate records, and providing data-driven decision-making support for the City's water distribution and wastewater systems.
While all qualified applicants are encouraged to apply, the ideal candidate will possess many of the following qualifications:
- Experience working in municipal utilities, public works, environmental compliance, water, wastewater, stormwater, or related public agency operations.
- Experience compiling, preparing, reviewing, and submitting regulatory reports to State and Federal agencies.
- Experience collecting, validating, analyzing, and interpreting operational, financial, or compliance-related data.
- Advanced proficiency with Microsoft Excel, including data analysis, formulas, reporting dashboards, and database management.
- Experience utilizing computerized maintenance management systems (CMMS), GIS systems, and asset management software.
- Experience preparing technical reports, staff reports, grant applications, or compliance documentation.
- Experience monitoring budgets, processing invoices, managing contracts, and tracking expenditures.
- Knowledge of utility operations, public works infrastructure, environmental regulations, or municipal government operations.
- Strong written communication skills with demonstrated experience preparing complex reports and regulatory submissions.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Department Head and/or designee. May supervise volunteers, temporary employees and/or student interns.
CLASS CHARACTERISTICS: The Administrative Analyst I is the entry level classification in the Administrative Analyst career series. The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II. As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
Upon the recommendation of the Department Head and approval by the City Manager, an Administrative Analyst II may advance to a Senior Analyst upon demonstrating the abilities and competencies necessary to perform the full range of Senior Analyst duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbentEXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Assists management staff in developing and implementing special programs and/or studies.
- Makes recommendations for revisions in programs, policies, or procedures.
- Receives and attempts to resolve problems or concerns from the general public or other City departments.
- Maintains statistics and other department or program related records.
- Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
- Prepares purchase orders and track department and/or program expenditures.
- Assists with budget preparation and monitoring.
Administrative Analyst I Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223634
Administrative Analyst II Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223637
Senior Analyst Full Job Description:https://www.governmentjobs.com/careers/westsacramento/classspecs/1246519EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Administrative Analyst I
Education: Sixty (60) college semester units.
Experience: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical. An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement. A Bachelor's Degree may be substituted for the entire experience requirement.
Administrative Analyst II
Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience: Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency. An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.
Senior Analyst
Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Experience: Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency. A graduate degree may be substituted for two (2) years of the required experience. WORKING CONDITIONS: May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may occasionally work in a field environment including inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
Skills
ExcelCompliance
