Calendar Clerk

Calendar Clerk

In conjunction with other team members, the Office Clerk for the Calendar Department is responsible for sending out legal notices and maintaining attorney calendars for all Albert & Mackenzie's offices. It is a fast-paced, high volume position, that requires critical thinking skills, and the ability to problem-solve. With exposure to many facets of the firm, the Calendar Clerk is an excellent entry into a law firm environment for the right candidate.

Responsibilities / Duties:

• Generate and send out hearing notices to parties
• Schedule applicant depositions and doctor depositions as requested by attorneys
• Set up meetings and conference calls
• Record all deposition information in case management software and Outlook calendar
• Arrange court reporter, interpreter, transportation, as needed and notice all parties
• Review notices of depositions sent by other parties and record in Helix and calendar
• Calendar vacations, appointments and any possible conflicts for attorneys in Helix calendar
• Process all Notice of Hearings from WCAB, including entering information into Helix, notifying handling attorney, sending notices to parties
• Use EAMS search tool as necessary to confirm case parties/Update parties
• For doctor depositions, request payment from client using appropriate form letter. Follow up that payment is received on timely basis
• Record all information related to depositions into Helix
• Print, arrange and tab documents for walk through
• Confirm all depositions with AA’s office, court reporter's office and interpreter's office
• Assist with other tasks as needed

Skills and Experience:

• Extremely detail oriented, have the ability to prioritize multiple tasks, and have excellent follow through
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office software, especially Outlook, Word, and Excel are desired. Knowledge of case management and/or E-filing a plus.

Physical Requirements:

• Sufficient dexterity to operate a keyboard and other office equipment, and movement throughout office spaces.
• Ability to provide communication via phone, email, and in-person interactions through verbal and electronic communication.
• Ability to sit or stand at a desk for extended periods while working on a computer.
• Ability to observe details, read printed materials, and view computer screens.
• Ability to understand and efficiently use specific software programs and associated websites.
• Ability to lift and/or move items up to 20 pounds (e.g., boxes of supplies, office materials, etc.).
• Ability to travel to the office and off-site locations.