Administrative Support II

Inside the Role

The Financial Administrator is a member of the Marketing Operations Team and is responsible for performing accounting activities in support of all members of DTNA’s Marketing and Strategy team. Responsibilities include but are not limited to coordinating and processing contracts, purchase requisitions, purchase orders, goods received confirmations, and tracking new budget requests through all stages of the approval process. This individual also leads ticketing activities for the marketing team’s Motorsports program, ensuring Freightliner dealers and customers are issued tickets on time and accurately.

This position requires working with key stakeholders and across teams in Marketing & Strategy, Controlling, Procurement, and Accounts Payable to ensure completeness, accuracy, and compliance with DTNA’s required policies and practices. The position includes coordinating meetings and presenting information to members of OpCom.

Strong organizational skills and attention to detail are a must, with the ability to maintain deadlines, identify errors, and notify appropriate team members of additional inputs needed in a timely manner. Must have strong verbal and written communication skills in order to clearly communicate detailed information to all levels of the organization, answering inquiries and providing updates to management and executives on a consistent basis.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

What You Drive at DTNA

• Coordinate and process all purchase requisitions (PRs), purchase orders (POs), and good receipt (GR) confirmations for all members of the Marketing & Strategy team.

• Manage the PO approval process and authority matrix with Sales and Marketing OpCom Member.  This includes scheduling meetings, running the meetings and presenting the requests in an organized and timely fashion. 

• Work closely with project managers and cost center owners to ensure accuracy and compliance of PR, PO, and GR requests, ensuring all required information is provided, submitted information is accurate, and follows DTNA’s procurement and accounting processes. 

• Coordinate approval process with L3 executives.

• Coordinate and process all contract requests (ex – hotel room blocks, trade show booths, etc.), following DTNA’s required process and maintaining compliance and accuracy. 

• Maintain a close working relationship with new truck controlling and procurement colleagues, coordinating required and requested reporting and tracking. 

• Manage PO requests through DTNA’s approval chain, providing updates to the project managers and cost center owners and identifying and gathering any missing information. 

• Lead the ticketing process for Freightliner’s motorsports program, working closely with the Brand Marketing team and Freightliner dealers to ensure ticketing is accurate and timely. 

• Work in a team environment and with a collaborative mindset that embraces inclusiveness and belonging among the team.    

• Optimize processes by bringing forward new ideas and identifying process improvement opportunities and finding efficiencies in work. 

Knowledge You Should Bring

• Associates Degrees and prefer 3 years of relevant experience

• Possess strong organizational skills and attention to detail

• Possess strong communication skills, working across stakeholders and identifying areas of escalation

• Work proactively and possess strong follow-up skills if deadlines are approaching or information is missing

• Work collaboratively with cross-functional teams outside of their direct reporting structure, supporting and providing timely information to multiple stakeholders

• Understand DTNA’s procurement process and compliance policies and be able to identify and communicate to team members when requests are deviating from process or compliance policies

• Understand the stakeholders and departments responsible for each process stage and know who to approach when escalation or resolution or issues is needed  

• Professionally present themselves and represent the brands (Daimler Truck, Freightliner, Detroit and Western Star) to the Dealer network as part of the Motorsport activities.

• Working knowledge and proficient in MS Word, Excel, Microsoft Outlook and TEAMS

• Excellent verbal, written and interpersonal communication skills

Exceptional Candidates Might Have

• Prior experience with internal DTNA accounting / procurement systems (ex – CBFC, SAP, etc)

Role Structure & Flexibility

This position is designed as one full-time role, with the flexibility to be structured as two part-time roles based on business needs and candidate availability, with the final structure to be determined at the time of hiring.

#LI-JN2 #LI-Hybrid

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Charlotte, NC US, Fort Mill, SC US, Fort Mill Office - DTNA. Relocation assistance is not available for this position.

Schedule Type:

Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• This position is not open for Visa sponsorship or to existing Visa holders
• Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO - Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.