Housing Programs Manager

• Provide oversight of operational and technical functions for the Oxnard Housing Authority’s housing programs, including but not limited to the Housing Choice Voucher, Public Housing, Family Self-Sufficiency, Capital Fund, and Resident Opportunities and Self-Sufficiency Program. 

• Oversee rental assistance payments, rental subsidies, and tenant/property owner agreements and contracts.

• Ensure program participants and properties comply with applicable physical property inspection requirements

• Assists in the preparation and monitoring of budgets, funding allocations and required program reports

• Assist in the development, implementation, and maintenance of policies and procedures to support effective program administration.

• Ensure compliance with applicable federal, state, and local regulations

• Plan, develop, implement, and supervise special programs

• Serve as primary liaison with landlords, tenant associations, and community stakeholders

• Carry out research and assist with planning, monitoring, and facilitating the conversion of public housing units 

• Researches, responds, mediates and provides resolutions to landlord and tenant disputes

• Conducts quality control reviews and evaluates the performance of the Housing Authority.

PAYROLL/CLASSIFICATION TITLE: Administrative Services Manager

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Administrator/Supervisor in that it serves as a second-level supervisor over multiple units and/or functions, providing oversight of daily operations and directing workflow.

SUPERVISION EXERCISED/ SUPERVISION RECEIVED: 

Incumbents oversee the conduct of performance evaluations, training, and hiring, discipline, and termination procedures as well as directly supervise management, professional, paraprofessional, and support staff, as assigned. Receives general direction and exercises direct and indirect supervision over assigned staff.

WORK SCHEDULE:

The normal work week is Monday through Thursday, 8:00 am to 6:00 pm, and alternating Fridays, 8:00 am to 5:00 pm.  Depending on the work assignment, staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment, but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work. 

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

ESSENTIAL DUTIES:

• Oversees the conduct of performance evaluations, training, hiring, discipline, and termination procedures, as well as directly supervises management and staff
• Plans, manages and oversees daily operations of assigned units and/or functions; directs and oversees the implementation of goals and objectives.
• Conducts and participates in departmental staff meetings and meetings with other departments, City leadership and the public; interprets policy and regulations; serves as a City representative and provides consultation, guidance, and issue resolution related to assignment area.
• Reviews and/or prepares a variety of reports, statements, regulatory documents, policies, procedures and/or study analyses; analyzes information and recommends and implements decisions and processes
• Develops, implements and monitors adherence to policies, procedures, standards and applicable laws and regulations.
• Participates in the development and management of assigned budget; monitors expenditures and budget compliance; prepares forecasts and recommendations related to resource requirements.
• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: 

Positions assigned to housing may be responsible for:

• Managing City housing authority programs including public housing, assisted-housing, rehabilitation, fair-housing and homeless assistance;

• Representing the City on matters of housing policy and regulation.

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION:

•  Bachelor’s degree in business administration, finance, accounting or related field

EXPERIENCE:

• Six (6) years of journey-level professional experience in area related to assignment and two (2) years of supervisory experience

LICENSING/CERTIFICATIONS:

• Valid Class C California Driver’s License with a satisfactory driving record

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing.

HIGHLY DESIRABLE:

• Knowledge of HUD and similar federally funded programs, including the Housing Choice Voucher Program, homeless housing programs, and Low-Income Housing Tax Credit (LIHTC) programs, as well as other federal funding mechanisms. 

• Understanding of federally funded and regulated program environments and the principles and practices of public administration, including planning, budgeting, cash-flow monitoring, variance reporting, and government accounting

• Bilingual proficiency in Spanish, particularly the ability to communicate effectively with members of the public.

General Information

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs online application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The eligibility list established from this recruitment is to fill this position only. There is currently one (1) full- time vacancy within the Housing Department. 

Selected candidate(s) must pass a thorough reference check and background investigation. Some positions that work with or have access to the Police Department may require a polygraph exam. Select positions may require candidates to undergo a pre-employment medical and/or psychological evaluation. 

UNION MEMBERSHIP:

Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA)

NOTE: 

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools. Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period. Internal applicant probationary periods will be governed by the applicable MOU. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.

This position is not governed by the overtime provisions of the federal Fair Labor Standards Act and is not eligible for overtime pay.

EQUAL OPPORTUNITY:

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

REASONABLE ACCOMMODATION: 

The City of Oxnard makes reasonable accommodations for individuals/people with disabilities.  If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing within three business days of your scheduled interview or exam date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Raul Almanza at [email protected]

NOTE:

The provisions of this bulletin do not constitute an expressed or implied contract.  Any provision contained in this bulletin may be modified or revoked without notice.