Accounting & Payroll Specialist

Description

The Accounting and Payroll Specialist is responsible for supporting the organization’s accounting operations,  payroll processing, and assisting with the financial reporting process. This position works closely with management to ensure accounting and payroll activities are completed accurately and timely while assisting with process improvements and special projects as needed. This position supports both departmental and organizational efforts to maintain compliance with accounting and payroll standards, company policies, and regulatory requirements. This is a full-time, in-office salaried position based in our Rancho Cordova office.

CORE DUTIES AND RESPONSIBILITIES - ACCOUNTING:

• Generate customer invoices and assist with accounts receivable collections.

• Monitor accounts receivable aging and follow up on outstanding customer balances.

• Process accounts payable, including employee expense reimbursements.

• Perform bank and credit card reconciliations.

• Ensure the accuracy of the accounting records and the integrity of financial data.

CORE DUTIES AND RESPONSIBILITIES - PAYROLL:

• Process bi-weekly and off-cycle payroll accurately and timely.

• Review and verify employee timecards, overtime, leave balances, and payroll adjustments.

• Ensure compliance with applicable payroll laws and regulations across multiple states.

• Respond to employee payroll questions and resolve discrepancies promptly.

• Coordinate year-end payroll activities, including W-2 preparation.

OTHER POTENTIAL DUTIES AND RESPONSIBILITIES (BUT NOT LIMITED TO):

• Assist with month-end, quarter-end and year-end close processes.

• Research and resolve any discrepancies within accounting or payroll activities.

• Assist in implementing accounting systems, process improvements, and special projects.

Requirements

EXPERIENCE:

• 2–5 years of experience in payroll processing and accounting. 

• Experience with payroll and accounting software (e.g., Paylocity, QuickBooks Desktop or similar systems). 

• Experience with handling confidential and sensitive information.

• Experience supporting HR or benefits administration preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency in Microsoft Excel and Microsoft Office Suite.

• Excellent verbal and written communication skills with the ability to interact professionally with employees, vendors, and management.

• Strong analytical and problem-solving skills with the ability to identify discrepancies, investigate issues, and suggest solutions.

• Ability to manage priorities and meet deadlines. 

WHO WE ARE:

Nicholas Pension Consultants specializes in quality 401(k) pension plan administration with local service at a reasonable cost. We are a third party pension administration and consulting firm that does not handle any investments or insurance. Our main office is in Rancho Cordova, CA, and we also have an office in Corona, CA. Our privately held TPA firm has approximately 80 employees with hundreds of years of combined experience and a dedicated ownership team with decades in the industry. We have steadily grown to administer nearly 4,000 retirement plans, which represent over 50,000 participants and over 5 billion in assets. We continue to hire as our client base continues to increase organically. Our growth has resulted in recognition by INC 5000 as one of the fastest growing companies in America. To accommodate our growth we have purchased and remodeled our office building, including a recreation/exercise room, in order to create a comfortable and permanent home for our staff. We have a positive and focused team of employees and enjoy occasional off-site events and community service projects together. Visit our website and reference the following videos to learn more about our company:

- TPA Cycle: https://nicholaspension.com/tpa-cycle-video/

- NPC Staff: https://nicholaspension.com/npc-staff-video/

- NPC Games: https://nicholaspension.com/npc-games/

WHAT WE ARE LOOKING FOR:

We are looking for people who want to be members of a fast growing company, and who will complement our thriving office environment in Rancho Cordova, CA. This position is the entrance point into the retirement industry and offers an excellent career path, a collaborative team environment, and a formal training program. Associates are responsible for assisting our Administrators in leading their clients through the annual cycle of retirement plan administration. Through training on the below job responsibilities, Associates are equipped for promotion to obtain their own clients, generally within 1-2 years. Once the Administrator role is mastered, multiple career paths are available, including the roles of Senior Administrator, Compliance Administrator & Team Lead.

BENEFITS:

We offer competitive compensation, bonus program, 401(k) plan with employer contributions, health, vision, life, long-term disability insurance, paid vacation, sick pay, and more.

Salary Range: $71,000-$75,000

Please note that the above list is not a complete list of duties.  Additional duties may be added, as deemed appropriate.