Financial Grant Manager

Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

Active City Year Staff members must login to Workday to apply internally.

Number of Positions: 1

Work Location: 100% Remote

Position Overview

The Financial Grant Manager will work with the Financial Grant Management team to complete financial reporting and accounting of grants and contracts for a portfolio of sites across the City Year U.S. network. On a daily basis, the Financial Grant Manager will be accountable for meeting various deadlines while efficiently managing time and prioritizing competing demands effectively. The Financial Grant Manager will report to a Senior or Associate Director of Grant Finance.

The Financial Grant Manager will work a 2 day, in office, hybrid schedule at Headquarters in Boston.

Job Description

Minimum Qualifications

• Bachelor’s degree in accounting or comparable experience

• 2 years of experience in accounting or comparable experience 

• Authorized documentation to work in the United States of America 

• Criminal background history clearance to work with school-age children, depending on the position

• Knowledgeable in excel including but not limited to pivot tables and basic formulas

Responsibilities

The Financial Grant Manager will perform the following roles and responsibilities as described below:  

Effective AmeriCorps Grant Management

• Ensure all expenses reported against the awards are allowable, allocable, and necessary in line with the CFR 200 regulations and/or state regulations
• Meet all funder due dates and deliverables without requesting an extension unless approved by Director/Associate Director 
• All internal financial records align with invoices sent to funder
• Annual certifications are kept current

Accurate and Timely State/Local Grant Management & Administration

• Ensure all invoices submitted are for the accurate amount with appropriate backup
• Post invoices and revenue monthly for each award in your portfolio in a timely manner
• Set up the Award and billing/revenue schedules in Workday for all awards/contracts in your portfolio each fiscal year
• All final contracts, invoices, FSRs, budgets, reports, etc. are documented and stored on shared server

Collaboration & Learning

• Collaborate effectively with teammates to achieve shared goals and foster an inclusive environment.
• Role models a growth mindset and commitment to City Year’s culture and values as a leader within a youth-serving organization.
• Performs additional responsibilities as assigned by the direct supervisor to advance City Year’s mission, including timely submission of timesheets and performance reviews.

Preferred Qualifications

• Uniform Guidance (2 CFR 200) knowledge
• Workday or other ERP/accounting systems
• Advanced Microsoft Excel (pivot tables, lookups, financial analysis)
• Budgeting and Reporting experience
• Grant accounting and fund accounting
• Federal, State and Local, and Foundation Grant management experience
• City Year/AmeriCorps experience is a plus

Competencies

In order to succeed in this role, an applicant must have the following competencies:

• Teamwork: Actively contributes to shared projects with the understanding that team success is personal success.
• Learning: Strives to continuously develop and improve self, teams, and organization.
• Accountability: Holds self responsible for actions and their impact on team, goals, and organizational mission.
• Flexibility: Changes course quickly and thoughtfully when faced with new or unanticipated circumstances.

• Managing Performance: Assigns, tracks, and prioritizes work to ensure high-quality outputs; inspires committed and positive action toward organizational goals.

Technical & Functional Skills

• GAAP and nonprofit accounting principles
• Grant budgeting and forecasting
• Cost allocation methodologies
• Managing reimbursement and cost-reimbursement awards
• Supporting grant applications and budget development
• Preparing funder financial reports
• Audit preparation and support (including Single Audit)
• Proficiency using Microsoft products such as excel, outlook, and word.

Physical requirements

• Be physically present on scheduled days
• Ability to sit for extended periods and occasionally stand or walk
• Ability to navigate stairs
• Manual dexterity for typing, writing, and handling office equipment
• Visual acuity to read printed materials, a computer screen, and observe colleagues
• Hearing ability to participate in conversations in person, in virtual settings and respond to phone calls
• Occasional lifting or carrying of items up to 10–20 lbs (e.g., office supplies)
• Ability to communicate clearly in person, by phone, in virtual meetings, and in writing

Working Conditions

• Operates in a professional office setting using standard office equipment.
• May require occasional travel to client sites, training, or company events.
• Typical schedule: Monday–Friday, 8:30 a.m.–5:30 p.m., with occasional extended hours as needed.
• Noise level is generally moderate.
• Requires a valid license for travel as part of job duties.
• Must have reliable internet access for remote or flexible work arrangements.

Compensation

Compensation: $75,000 - $85,000 Annually Commensurate with Experience and Location

This is an Exempt role (not eligible for overtime)

Benefits