Property Agent Senior - Austin Financial Services

About This Position

 

Who We Are:
Our department provides a variety of financial services and programs. Austin Financial Services (AFS) serves residents, vendors, and City departments.

Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.

Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.

As an internal support function within the larger City organization, AFS is proud to serve and act as a leader in financial management to its partner departments.

 

Job Description:

Property Agent Senior – Austin Financial Services

Purpose:

 Under limited supervision, identifies, negotiates, and closes the acquisition of real estate for lease or purchase for the City of Austin.

Duties, Functions and Responsibilities:

 Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Negotiates the terms, conditions, and special requirements of deeds, easements, title company issues, contracts, law requirements and property inspections.

• Coordinates and manages leases or use of City-owned space; negotiates and prepares lease/use agreements.

• Consults with City Attorneys, Budget Office, and other departments. Presents before Boards and Commissions, community groups, and various external stakeholders.

• Evaluates and participates in the sales process of City-owned property.

• Reconciles annual leases, development agreements, and revenue leases.

• Analyzes Commitments for Title Insurance and documentation, including but not limited to, exceptions to title, easements, tax liens, judgments, boundary line agreements, mineral estate, royalty interests, restrictions, probate, deed of trust liens, and bankruptcy documents.

• Coordinates and corresponds with project managers, appraisers, inspectors, surveyors, land planners, property owners, attorneys, companies, developers, title companies, real estate agents, and others. Provides recommendations to project managers.

• Determines alignment, strategy, and scheduling of projects by participating in team meetings.

• Prepares closing instructions to Title Company and documents, including warranty deed, easement, and release of liens.

• Prepares appraisal district data on properties, tracts, and owners by researching, compiling, and analyzing data.

• Determine extent of property requirements by examining field notes, engineering plans, and property maps.

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of real estate practices and/or property title clearing and conveyance.

• Knowledge of City, State, and Federal laws and regulations.

• Knowledge of construction plans, zoning maps, appraisal district maps, and site plans.

• Skill in oral and written communication.

• Skill in handling multiple tasks and prioritizing.

• Skill in using computers and related software.

• Skill in data analysis and problem solving.

• Ability to evaluate contract agreements.

• Ability to read, write, and interpret real estate legal descriptions.

• Ability to negotiate.

• Ability to manage time effectively.

• Ability to maintain files and keep accurate records.

• Ability to research and interpret blanket type easements, judgments, boundary line agreements, and other documents.

• Ability to read and interpret field notes, engineering plans, site plans, and maps.

• Ability to work with multiple stakeholders.

• Ability to resolve discrepancies.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to exercise good judgment, tact, and diplomacy in all public dealings.

• Ability to establish good working relationships with other city employees and the public.

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus four (4) years of experience in a related field to real estate activities such as buying, selling, mortgage lending, commercial banking/commercial real estate, property management, real estate paralegal experience, or title conveyance.

• Experience may substitute for education up to four (4) years.

Licenses and Certifications Required:           

None.

Preferred Qualifications:

• Experience working with local, state, or federal government in a real estate capacity.

• Professional experience in commercial leasing, property management, or real estate portfolio administration.

• Demonstrated ability to manage multiple concurrent projects with evolving priorities and deadlines.

• Strong experience negotiating lease terms, rental rates, operating expenses, and agreements on behalf of public agencies or commercial landlords.

• Intermediate to advanced proficiency with Microsoft Excel, including data analysis functions relevant to lease and cost evaluations.

• Ability to travel to more than one work location

 

Notes to Candidate:

Position Overview:

The Property Agent Senior serves as a key contributor within Austin Financial Services Real Estate Services division, supporting Leasing, Property Management, and Special Projects. This role is responsible for leading real estate transactions by identifying property needs, negotiating terms, and executing acquisitions for both leases and purchases. Core responsibilities include managing complex lease negotiations, ensuring compliance with contractual and regulatory requirements, maintaining accurate and timely lease records in departmental systems, and coordinating monthly lease and utility payment processing. The position also plays a vital role in monitoring lease performance, resolving issues with landlords or tenants, and supporting strategic real estate initiatives across the organization. The successful candidate excels in a dynamic environment, demonstrates strong analytical and communication skills, and consistently manages multiple high‑priority projects with shifting deadlines.
 

Pay Range:

$60,030.00- $74,140.00

Hours:

Monday – Friday; 8:00 a.m. to 5:00 p.m.

Telework and flexible schedule opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Location: 

Town Lake Center

721 Barton Springs Rd., Austin, Texas 78704

Application Details: 

• A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. 

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. 

• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.  

• A cover letter is required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. 

• A résumé is also required but will not substitute for a complete COA employment application. Resumes are not accepted in place of a completed online application. It is the responsibility of the applicant to provide the detailed and relevant work experience, which would qualify them for the position.   

• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. 

• Incomplete applications will not be considered. 

• Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. 

• Use of AI is strictly prohibited to respond to the application and during the interview process.

• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

Additional Details: 

• Austin Financial Services may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.

• This position may require a skills assessment. 

• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. 

• This position will require a pre-employment Criminal Background Investigation (CBI). 

• If you are selected as the top candidate for a position, we may contact your current and former employer.

• If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214. 

Travel: 

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 

90 Day Provision for Additional Vacancy: 

When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. 

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JOIN THE CITY OF AUSTIN TEAM

 

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

 

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

 

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.