Senior Executive - Human Resources & Administration

Eastspring is a global asset manager with Asia at its core. We create a culture in which diversity is celebrated and inclusion assured, for our colleagues, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and in exchange, we support our people's career ambitions. We pledge to make Eastspring a place where you can Connect, Grow and Succeed.

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Provide administrative and HR operational support to ensure efficient office operations, effective vendor management, seamless company activities and events, and a positive workplace experience that supports business objectives

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1.Office Administration & Facilities Management (50%)

• Manage daily office administration, workplace facilities, office supplies, reception, and support services.
• Coordinate with building management and service providers to ensure a safe, efficient, and well-maintained workplace.
• Oversee office maintenance, renovation, relocation, and workplace improvement projects.
• Monitor administrative expenses and maintain related records and reports.
• Support office security, access control, emergency preparedness, and business continuity initiatives.
• Coordinate Health, Safety & Security (HSS) activities and prepare periodic reports as required.
• Coordinate procurement activities, including quotations, purchase requests, contracts, service quality, contract renewals and payment processing related administration for HR and Admin services. 
• Ensure procurement activities comply with company policies, governance requirements, and approved budgets. 

2.Company Activities & Corporate Events (20%)

• Plan and organize company activities, employee events, town halls, celebrations, and engagement initiatives.
• Coordinate event logistics, communications, vendors, and budgets.
• Support initiatives that promote company culture and employee experience.

3. Meeting & Business Support Coordination (15%)

• Arrange internal and external meetings, including meeting rooms, catering, visitor management, and virtual meeting support. 

• Coordinate business travel, accommodation, transportation, and logistics for business visitors when required. 

• Support management meetings, regional visits, and business events in a professional and timely manner. 

4. HR Operations Support (15%)

• Support interview scheduling, onboarding, offboarding, learning programs, workshops, and HR initiatives. 

• Maintain HR and administrative records accurately and confidentially. 

Provide backup support to the HR & Admin team and perform other duties assigned by the line manager. 

 

Eastspring is an equal opportunity employer.  We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.