Student Associate, Business Affairs

Job Posting Title:

Student Associate, Business Affairs

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Hiring Department:

School of Civic Leadership

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

 

Upholding the University’s motto—Disciplina Praesidium Civitatis, “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service.

 

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

 

Purpose

The School of Civic Leadership is seeking a dependable, detail-oriented student to provide business and administrative support to the Assistant Dean for Business Affairs and Chief Business Officer.

 

This position is ideal for a student who enjoys working with spreadsheets, data, and organizational projects and is interested in learning more about university business operations. No advanced finance or accounting experience is required. We are looking for someone who is comfortable with Excel or interested in developing stronger Excel skills, learns new systems quickly, pays close attention to detail, and is willing to help with a wide variety of projects.

 

Responsibilities

 

• Clean, organize, and update Excel spreadsheets and financial reports.
• Assist with data entry, routine reporting, and maintaining financial and administrative trackers.
• Learn UT financial systems and processes and assist with routine transactions, including account requests and expenditure transfers.
• Compile and organize information for reports and other business projects.
• Review spreadsheets, reports, and records for accuracy and completeness.
• Organize and maintain physical and electronic files.
• Create file folders, labels, binders, and other organizational materials.
• Print, scan, copy, assemble, and laminate materials.
• Provide backup reception coverage, including greeting visitors, answering the door, sorting mail, and other general office needs.
• Receive, organize, and occasionally move boxes, supplies, and materials.
• Assist the Assistant Dean for Business Affairs with other business, administrative, and organizational projects as needed.

• Other duties as assigned.

 

Required Qualifications

• Current UT Austin undergraduate student in good academic standing
• Strong attention to detail and accuracy
• Dependable, organized, and able to follow through on assigned tasks
• Comfortable working with spreadsheets and data
• Basic knowledge of Microsoft Excel or a strong interest in learning and developing Excel skills
• Ability to learn new systems and processes
• Comfortable performing both computer-based work and hands-on administrative tasks
• Willingness to assist with a wide variety of projects as needs arise
• Excellent written and verbal communication

Relevant education and experience may be substituted as appropriate.

 

Preferred Qualifications

• Experience using Excel, including sorting, filtering, formulas, and organizing data
• Interest in business, accounting, finance, economics, data, or university administration
• Previous office, administrative, data-entry, or customer service experience

Salary Range

$17.50

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

 

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.