Senior Office Specialist

Summary:  Provides clerical and secretarial support for the Purchasing and Printing departments. Greets and assists visitors to the office; answers incoming telephone calls; assists in County inventory maintenance.Essential Job Functions: Answers incoming telephone calls; screens and directs calls to appropriate person; scan multiple of documents, takes messages; types correspondence, memos, reports, forms, requisitions and other documents for department personnel; provides assistance and information within scope of responsibility and knowledge; greets visitors to the office and directs them to appropriate person for assistance; collects incoming and outgoing mail; assists in maintaining the County’s vehicle inventory, requesting renewals, and title transfers; provide inventory backup for departments requiring disposals and transfers of County inventory; assists in preparing annual inventory report as required by Local Government Code to appropriate County Elected Officials; assists Purchasing Agent and Purchasing Department staff members with projects as directed when needed. Regular and predictable attendance is an essential function of this position.
Other Job Functions:Performs other job related duties, as needed or as directed.
NOTE:  The above describes the general nature and level of work being performed by employees holding this position. This is not intended to be an exhaustive list of all duties and responsibilities required nor are all duties listed necessarily performed by any one employee so classified.Education & Experience:  High School diploma or GED; specialized and/or on –the- job training in secretarial skills and personal computer skills; 1 to 2 years of related job experience, including computer experience.Equipment Used: Personal computer/mainframe computer terminal, typewriter, copy machine, facsimile machine, calculator and other general office equipment.

Knowledge, Skills & Abilities:  Considerable knowledge of accepted office practices/procedures, business English, math, spelling, vocabulary, grammar; effective verbal and written communication skills; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to or by supervisors; good typing skills required; good computer skills, including word processing, spreadsheet and document scanning applications; strong interpersonal skills to answer telephone, greet visitors, interact and cooperate with co-workers and deal effectively with all levels County employees and the general public.

Work Situations/Demands/Effort: Job requires organizing; prioritizing; accuracy and attention to detail; working with the public (bidders, vendors); flexibility in order to perform a variety of duties; performing routine, repetitive duties; working in a high-volume environment; meeting frequent deadlines.  Must be available to work between 8:00 a.m. - 5:00 p.m., Monday through Friday. 

WORKING CONDITIONS: Work is performed primarily in a climate-controlled office environment, which is shared with other employees and accessible to the general public.

Physical Requirements: Work is primarily sedentary; duties require climbing stairs, walking to other departments throughout the building to deliver documents and packages; travel to County buildings for inventory maintenance; frequent prolonged sitting at computer keyboard; frequent reaching, lifting of objects weighing up to 10 lbs.

Jefferson County is an equal opportunity employer. The County does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status (disabled), genetic information, sexual orientation, gender identity or expression, or political affiliation in employment or the provision of services. To request a reasonable accommodation or other assistance, contact a Human Resources representative at (409) 839-2391, or for the hearing impaired, through RELAY Texas at 1-800-735-2989 or mail your request to 1225 Pearl St., Suite 201 Beaumont, Texas  77701.