Property Transfer Specialist

The City and County of Broomfield Assessor's Office is seeking to hire a full-time, non-exempt Property Transfer Specialist.  This position is typically scheduled Monday - Friday from 8:00 am - 5:00 pm.  

Join the Broomfield Assessor’s Office as a Property Transfer Specialist, where accuracy, title knowledge, and public service intersect. This role is ideal for candidates with assessment experience or a background in title work, particularly those familiar with real property documents such as deeds, easements, and plats. We are seeking a detail-oriented, collaborative professional who values continuous learning and takes pride in delivering accurate, efficient, and courteous service to the community in a fast-paced, public-facing environment.

The Property Transfer Specialist performs technical and administrative work in the Assessor's Department. The primary responsibilities include performing a variety of administrative tasks of moderate to complex difficulty related to the property taxation and assessment function and providing information and assistance to City and County staff and the public. 

THE TOTAL COMPENSATION PACKAGE:

• Administers property ownership transfers, including reviewing and verifying the accuracy of  a variety of complex legal documents (including all types of recorded deeds and associated documents, records on property ownership changes and specialty transfers, etc). 

• Determines appropriate actions to be initiated based upon applicable laws and regulations including when to forward requests to the county attorney’s office, GIS, or the Assessor.

• Gathers and analyzes pertinent descriptive data relating to real and personal property and answers questions regarding personal property timelines or general information. 

• Responsible for processing all conveyance documents, straight deed transfers, splits and combinations, address changes, and account value prorations depending on tax status on all account types. Maintains mailing address records based on address changes and corrections.

• Notifies the Assessment Supervisor of court orders affecting taxing district boundaries and assists them in the preparation of ownership lists and top taxpayer lists for special district elections.

• Processes new parcel data received from GIS; reviews information for accuracy using recorded plat and assessor data; confirms ownership, property classification, tax status, acreage, and value. Responsible for ensuring value is balanced for taxes, information is correctly transferred, and advance parcels are sent to the next workflow level.

• Manages recorded Declarations and Maps for new condominium developments including documenting Declarations and communicating with GIS.

• Administers the Senior/Disabled Veterans Property Tax Exemption Program, including review and approval or denial of applications, communication with applicants, and entry of applications into the Assessor database. Create database reports to review exemptions, run the Exemption Extracts, and upload them to the Property Tax Administrator portal as directed by statutory deadlines. 

• Responsible for property tax protest period intakes; reviews property appeals for completeness and timely filing; prepares written communication; inputs information into Assessor database; adds the document to document management system and assigns the file to the appropriate Appraiser; trains Community Assistance Center staff on assisting in the property appeal process. Assists or prepares information or special reports in response to citizen, departmental, or other requests.

• Establishes and maintains files, records, and reports from a variety of materials requiring considerable knowledge of Assessor practices and procedures. Establishes a cross-reference system for assessor information. Searches files and retrieves information. Maintains a Property Transfer Procedures Manual.

• Acts as the first point of contact for the public at the Assessor counter. Interacts with customers, employees, staff, and the public to resolve problems, answer questions, help fill out forms, process fees, and provide information related to the Assessor Department, including responding to Colorado Open Records (CORA) requests.

• Logs and tracks abatements, County Board of Equalization (CBOE) and Board of Assessment Appeals (BAA) petitions, and notifies the Assessment Supervisor of status and if a BOE council memo is needed.

• Maintains Confidential Accounts including sending applications, and maintaining the database. 

• Completes exemption applications for the state such as churches and charities.

• Assists with council memos including creating, routing, and prepping for meetings.

Education

• High School Diploma/GED - required. 

• Some college-level coursework in accounting, business, or public administration - preferred.

Experience

• 2 years experience preferred in an Assessor’s office or title company that demonstrates knowledge of property conveyance and legal descriptions.

Years of related experience may be substituted for required education; education cannot be substituted for the necessary work experience. Candidates must meet the minimum required years of work experience.

NECESSARY SPECIAL REQUIREMENTS (in addition to above requirements):

Must be at least 18 years of age. Must possess and maintain a valid driver’s license and safe driving record for continued employment. New hires must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: in-person or virtual interviews, reference checks, and background checks, which may include local police check, sex-offender registry, and DMV check.

• Work is scheduled M-F

• Work is performed at City/County work locations.

• Tasks may require the use of a computer for several hours

• The noise level in the environment is moderate

• Physical demands are described as light (exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects)

• Required to move about the office/facilities

• Requires moving or being stationary to a significant degree

• While performing the duties of this job, the employee is frequently required to sit, talk, stoop, or hear

• Required to communicate and/or detect sounds

• The employee will operate a motor vehicle while traveling between work locations.