Physician Employment Specialist

Default Work Shift:

Day (United States of America)

Hours:

40

Salary range:

$22.83 - $34.69

Schedule:

Full Time

Shift Hours:

8 Hour employee

Department:

Administration (Clinic Division)

Job Objective:

Assists with carrying out efficient and effective physician employment processes and procedures, including physician onboarding. Responsible for all aspects of the accounts payable process using a web based expense and invoicing program.

Job Description:

Education:
Required: High school diploma, GED or higher level degree if hired after March 1, 2025
Preferred: Associate's degree in business or related field

Licensure/Certification:
N/A

Experience:
Required: Three (3) years of accounts payable or healthcare billing experience

Reports To: Supervisor-Physician Employment Supervises: N/A Ages of Patients: N/A Blood Borne Pathogens: Minimal/ No Potential

Skills, Knowledge, Abilities:

Ability to be flexible in response to unexpected change in work volume, Ability to function in a high volume environment and multi-task, Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications, Ability to work in a highly professional manner with patients, executives, physicians, employees in meeting appropriate administrative requirements, Able to operate office machinery such as faxes, copier, scanner, and other computer equipment, Demonstrates proficiency in expense and invoicing programs (i.e. Concur Expense and Travel), Written and verbal communication skills

Essential Responsibilities

1. Demonstrates compliance with Code of Conduct and compliance policies and takes action to resolve compliance questions or concerns and report suspected violations.
2. Assists Physician Employment Supervisor with the accounts payable process for the group, to include screening invoices, and employee reimbursements to insure they are complete.
3. Communicates with vendor or employee where more information is required.
4. Reviews employee reimbursements pursuant to group policies.
5. Assigns the proper cost centers and expense account numbers to invoices and expense reimbursement requests.
6. Reviews any invoices and check requests that may be incomplete or improper with the Physician Employment Supervisor.
7. Tracks pre-set expense allowances for physicians and advises providers regarding the balance on their allowance.
8. Ensures invoices and expense reimbursements are properly coded and allocated prior to submitting for approval.
9. Assists Physician Employment Supervisor with enrolling physicians in and coordinating the physician benefit package.
10. With guidance of Physician Employment Supervisor, ensures accuracy of plan enrollments through monitoring of monthly billings.
11. Assists physicians with processing changes to benefits enrollment.
12. Answers questions for physicians on benefit issues or directs such questions to the appropriate resource.
13. Assists Physician Employment Supervisor to ensure the timely onboarding of physicians to the medical group.
14. Ensures all required documentation is obtained in a timely manner, including but not limited to W-4, Bonus treatment, Direct deposit paperwork, I-9, 401k enrollment paperwork, Insurance enrollment paperwork.
15. Coordinates onboarding meetings with new physicians with the appropriate EMC staff (marketing, risk management, etc.) and vendors (401k and benefits consultant).
16. Assists in ensuring that new employees receive legally required notices and disclosures (e.g. disability notice, employee handbook, etc.).
17. Coordinates the ordering of physician scrubs and lab coats, prescription pads and business cards.
18. Answers the medical group’s incoming line and assist caller or direct caller to appropriate resource.
19. Performs other duties as assigned.