Administrative Assistant

Contingent Opportunity | Vienna, VA | Secret Clearance

About Aretum 

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. 

Job Summary 

We are seeking an Administrative Assistant to provide administrative and financial transaction support, including vendor payments, requisitions, and financial records. The successful candidate will collaborate with government and contractor stakeholders, deliver accurate work products, and follow applicable federal customer procedures. 

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information and must adhere to applicable safeguarding and compliance requirements. 

Responsibilities 

• Process, track, and report FM transactions, vendor payment actions, and requisitions under established procedures. 
• Review financial documents for accuracy and completeness and identify discrepancies for resolution. 
• Maintain transaction logs, trackers, records, and financial review materials. 
• Prepare and format memos, forms, reports, correspondence, meeting materials, and transcripts. 
• Coordinate meeting logistics and distribute briefing packages and reports to stakeholders. 
• Support analysis of quantitative and qualitative data for financial and operational reporting. 
• Respond to administrative inquiries and maintain organized, appropriately protected records.