Procurement and Inventory Manager

*Open Until Filled

The City of Clinton seeks a detail-oriented Procurement & Inventory Manager to oversee central warehouse operations, maintain accurate inventory records, and coordinate purchasing for City departments.

Working under limited supervision, this position manages the receipt, storage, and distribution of materials; replenishes warehouse supplies; and assists departments with purchasing equipment, vehicles, supplies, and machinery. The successful candidate will bring strong organizational skills, attention to detail, and a commitment to responsive customer service and responsible purchasing.

This position reports directly to the Director of Public Works & Utilities and works closely with personnel throughout the City.

• Manage daily operations of the City’s central warehouse, maintaining a clean, safe, orderly, and efficient work environment.

• Review material orders and confirmations, verify order completeness and accuracy, and resolve discrepancies with vendors.

• Receive, inspect, stock, and distribute materials, supplies, and equipment.

• Notify departments when requested materials arrive.

• Enter and maintain accurate purchasing and inventory information in the City’s inventory management systems.

• Coordinate with contract vendors regarding the delivery, storage, and distribution of materials.

• Monitor inventory levels and order materials to replenish warehouse supplies.

• Conduct monthly inventory test counts on a portion of the warehouse inventory.

• Coordinate and conduct the annual warehouse inventory and assist the City’s auditing firm with inventory counts and testing.

• Meet with sales representatives to evaluate inventory needs and stay informed about new utility materials and products.

• Assist all City departments with purchasing activities in accordance with the City’s procurement ordinance and applicable requirements.

• Develop and prepare specifications for equipment, vehicles, machinery, and other departmental purchases.

• Prepare bid packages, arrange bid advertisements, establish bid opening dates, and attend bid openings.

• Review bids and contracts for accuracy, compliance with specifications, and applicable legal and insurance requirements.

• Prepare staff reports for purchases requiring approval by the Mayor and City Council.

• Provide procurement guidance and assistance to departmental personnel.

• Stay informed about changes in City policies and purchasing procedures that affect assigned responsibilities.

• Prepare periodic reports regarding warehouse operations, inventory, purchasing activities, and performance.

• Provide customer service assistance in the Department of Public Works during the Staff Assistant’s absence or periods of high call volume.

• Work with employees across departments to resolve purchasing, inventory, and material needs.

• Attend training, meetings, and conferences to maintain proficiency.

• Perform related duties as assigned.

• High school diploma or acceptable GED required. An associate degree from an accredited institution in business administration, mathematics, economics, procurement and supply chain management, or a related field is preferred. An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

• Possess and maintain a valid South Carolina driver’s license.

• Demonstrate strong attention to detail and the ability to perform work accurately.

• Successfully complete all required background investigations, a physical examination, and drug screening.

The City reserves the right to verify the validity and acceptability of educational documentation. Most online GED credentials are not accepted.

• Municipal or other public-sector warehousing and procurement experience.

• Certified Supply Chain Professional (CSCP), Certified Purchasing Professional (CPP), or Certified Professional in Supply Management (CPSM) designation.

• Warehouse and inventory management principles, practices, and procedures, including receiving, recording, storing, and distributing materials and equipment.

• Applicable City and South Carolina public-sector purchasing policies and procedures.

• State bid procurement processes.

• Principles and practices related to the installation, maintenance, operation, and removal of residential and commercial water and electric utility meters, as needed.

• Planning, coordinating, and directing warehouse operations to meet established goals and improve efficiency.

• Reviewing work for accuracy and quality and providing training and guidance when needed.

• Implementing safe work methods and ensuring appropriate safety training.

• Interpreting and applying technical reports, statutes, rules, regulations, and purchasing requirements.

• Evaluating priorities, procedures, and work processes and recommending improvements.

• Developing cost-effective procedures and service recommendations.

• Providing responsive, professional customer service to internal and external customers.

• Using Microsoft Office, inventory management systems, and other applicable software.

• Work independently with limited supervision.

• Communicate clearly and concisely, both orally and in writing.

• Represent the City professionally and positively.

• Establish and maintain effective working relationships with employees, vendors, and others encountered in the course of work.

• Collaborate with personnel from multiple departments to solve problems.

• Record and maintain accurate information using computers and other electronic devices.

• Oversee and conduct warehouse inventory activities, including annual counts and test counts with the City’s auditing firm.

While performing assigned duties, the employee is frequently required to sit, stand, communicate, reach, stoop, climb, walk over uneven terrain, and manipulate objects, tools, and controls.

Duties involve moving materials weighing up to 20 pounds and occasionally moving materials weighing up to 100 pounds with mechanical assistance or assistance from other personnel.

Work is performed in office and warehouse settings and outdoors in varying weather conditions.

May occasionally supervise a part-time employee, volunteer, or intern. Supervision is not expected to be a continuous or frequent responsibility.

Employees of the City of Clinton and applicants for employment shall be afforded equal opportunity in all aspects of employment without regard to race, color, religion, political affiliation, national origin, disability, marital status, gender, sexual orientation, or age.

Reasonable accommodations may be available to employees or applicants for this position under the ADA/ADAAA. Employees or applicants requesting an accommodation should provide advance notice of their needs.

This posting describes the general nature and level of work performed by employees in this classification. The duties listed are illustrative and are not intended to constitute a comprehensive inventory of all duties, responsibilities, qualifications, or work required. Specific assignments may vary, and employees may be required to perform additional related duties.