Administration and Facilities

Job Overview

Arrowstreet Capital is seeking an enthusiastic team player to join the  Administration and Facilities Team. The team is Arrowstreet’s first point of contact, providing a polished, professional, and courteous reception experience. Our collaborative team keeps administrative operations and the workspace running effectively and efficiently. The Administration and Facilities Associate coordinates, manages, and completes day-to-day reception and facilities tasks.

Responsibilities

• Greet visitors and answer main telephone line
• Monitor daily lunch delivery and assist with setup
• Manage workspace requests such as: Facilities repair & HVAC management
• Order and stock office and kitchen supplies
• Setup and breakdown various meeting space configurations
• Assist Administration and Facilities Manager with building security and the coordination of emergency safety drills
• Maintain shared team Outlook calendar and monitor room calendars as needed
• Maintain team data sets in Jira and Confluence
• Collaborate with Administration and Facilities Manager on a day-to-day basis and ad hoc projects as needed

Qualifications

• 2 - 3 years professional experience in an Administrative/Facilities role
• Bachelor’s degree preferred
• Hands-on direct experience working in a fast-paced, dynamic environment: including familiarity with answering/directing phone calls, greeting guests, managing catering process, managing Outlook calendars and conference room schedules
• Proficiency in Microsoft Office, including Excel, Outlook and Word, and in Copilot
• A self-starter with excellent organizational, time and relationship management skills
• Excellent verbal and written communication skills
• Extremely detail-oriented and inquisitive
• Ability to adapt quickly to changing needs and adjust task priorities accordingly
• Collaborative and thrives in a team-oriented work environment
• Ability to take ownership of potential issues, follow through on management-directed tasks, and communicate with managers and the team in a timely manner
• Flexible in providing occasional support for before- or after-hours vendors

The base salary range for this position is $50,000 - $85,000 per year.

Arrowstreet Capital operates a robust talent acquisition program, and we also seek to compensate and reward our employees competitively within our industry and in line with our merit-based culture. Our approach to total compensation includes base salaries and annual discretionary bonuses, as well as a robust benefits package. The determination of a successful candidate’s base salary placement within the listed range will vary based on the candidate’s relevant experience and qualifications (which may also include relevant certifications, credentials and other education), the job responsibilities and scope, the commensurate resulting level of the position and other relevant factors. The listed range is also an estimate, and additional information regarding base salary and other elements of total compensation offered by Arrowstreet Capital to successful applicants will be communicated during the recruitment process.  

Arrowstreet Capital is a Boston-based systematic investment firm that manages global equity portfolios for institutional investors around the world. 

All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, ancestry, genetic information, age, pregnancy, medical condition, disability, veteran or military status, marital status or any other characteristic protected by federal, state, or local law.

Arrowstreet Capital is committed to working with and providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation for any part of the employment process due to a disability, contact us to discuss the nature of your request and contact information.