- Location
- San Francisco, California
- Workplace
- Onsite
- Type
- Full-time
- Department
- Finance
- Source
- RecruiterFlow
Description
Top-tier investment firm is looking for an exceptional Executive Assistant to support a Principal. This is a rare opportunity to be the right hand to a highly respected leader at a firm known for its small, high-caliber team, a kind and principled culture, and the resources to do things at the highest level. In this role, you’ll own a complex, fast-moving calendar, handle frequent last-minute changes, and coordinate seamless domestic and international travel, including private aviation, so the Principal can focus on what matters most. Someone who has supported a principal at this level before, brings warmth, energy, and steady judgment, and is excited to be a long-term partner in this seat. This is a primarily in-office role based in San Francisco; relocation will be considered for the right person. 220-280k+ DOE + bonus, comprehensive benefits, 401K with match, flexible PTO, and exceptional perks.
Responsibilities:
- Own the Principal’s calendar end to end, strategically sequencing meetings, protecting focus time, and making judgment calls on priorities.
- Manage frequent last-minute schedule changes with speed, discretion, and composure.
- Plan and coordinate seamless domestic and international travel, including private aviation and complex, time-sensitive logistics.
- Lead regular calendar reviews with the Principal and anticipate needs before they come up.
- Partner closely with the Principal’s personal support team and broader admin team so everything runs as one system.
- Handle high-stakes, unexpected requests with resourcefulness and calm, at any hour when needed.
- Serve as a trusted point of contact for internal and external stakeholders, representing the Principal with professionalism and care.
- Previous experience supporting a C-suite executive, CEO, or UHNW principal at the highest level, ideally at a top-tier investment firm, hedge fund, or within a principal’s own office at a leading company.
- Hands-on private aviation experience and a track record of flawless, complex travel coordination.
- Exceptional strategic calendaring skills with the ability to assess priorities, protect focus time, and make scheduling decisions without being asked.
- Proactive and solutions-oriented with an instinct to anticipate needs rather than wait for direction.
- Endurance and consistency to sustain a high level of performance in a demanding seat over the long term.
- Warm, upbeat, and high-energy, with the confidence to hold their own with a senior Principal.
- Exceptional discretion and judgment when handling confidential information.
- A career-EA mindset and a genuine desire to grow in this role for years to come.
- Responsive and flexible outside standard hours when the moment calls for it.
- Proficient with Google Workspace and Slack; comfort and fluency with AI tools is a strong plus.