Event Coordinator Co-Op (Winter 2027)

Job Posting

Event Coordinator Co-op

 

Get ready for a Naan-Traditional placement experience! 🫓

We’re not your average bakery. We’re a team of passionate thinkers and doers who are challenging the idea of what a bakery can be. We operate like a startup, powered by creativity and a ‘roll up your sleeves’ mentality, to give our customers the best possible product.

 

Job Summary

The Event Coordinator Co-op will provide support to plan and execute Team Member events. The student will aid in planning and executing all event logistics both pre, during and post event ensuring all deliverables are met within the event timelines. The role will also provide support in planning and execution of all T&D Team Member initiatives, including meeting planning, communications and other tasks as assigned.

 

Key Responsibilities

• Assist in the planning, coordination and execution of Team Member events, celebrations and engagement initiatives
• Develop and maintain event agendas, action plans, timelines and checklists to ensure all event deliverables are completed
• Coordinate event logistics, including venue arrangements, catering, transportation, equipment, supplies and other event-related requirements
• Liaise with internal teams to support the successful execution of upcoming events
• Assist with vendor coordination, including sourcing suppliers, obtaining quotes, placing orders and following up on deliverables
• Provide on-site event support, including setup, registration, coordination of activities, troubleshooting and teardown
• Support event communications, including invitations, RSVP tracking, attendance lists, reminders and responding to Team Member inquiries
• Assist with the creation and preparation of event materials, including signage, presentations, giveaways, prizes and other promotional items
• Maintain the event calendar, track event expenses and assist with administrative tasks, including purchase orders, invoices and event documentation
• Collect and summarize event feedback, prepare post-event reports and identify opportunities for continuous improvement
• Other duties as assigned

 

Key Qualifications

• Pursing post-secondary education in Event Planning or related field
• Valid G or G2 license and access to personal vehicle is required for travel between sites
• Experience in customer/client relationship management
• Hands-on experience coordinating multiple events
• Advanced organization and follow up skills with the ability to handle multiple assignments
• Extremely organized and possess sound time-management skills
• Able to effectively communicate relevant project information to peers and vendors
• Responds well under pressure when faced with sudden challenges

 

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.

FGF Brands may use Artificial Intelligence (AI) tools as part of our recruitment and selection process. These tools may assist in screening, assessing, or selecting applicants. AI tools are used to support our recruitment process, with final hiring decisions made by our recruitment and hiring teams.

FGF Brands is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. If you require an accommodation, please let our recruitment team know, and we will work with you to meet your accessibility needs.