Accounting Generalist

Description

Summary of Responsibilities:

The Accounting Generalist is responsible primarily for the accurate and timely execution of the full accounts payable process, including invoice processing, vendor and subcontractor payments, job cost coding, account reconciliations, and payment deadlines. The position also provides essential administrative support to the Accounting Department, Project Managers, and CFO through organized recordkeeping, document management, vendor communication, and special assignments. Additional accounting tasks may be assigned as business needs require.

Taking Charge

Durr TAKES CHARGE in constructing strong foundations to build upon. Our focus is to do it SAFE and to do it RIGHT the first time. Our vision is to make an IMPACT and to KICK ASS, INNOVATE, MAKE MONEY, HAVE FUN, and REPEAT every day/all day. We hold every employee to this standard of “Taking Charge,” and we expect this behavior to drive everything we do.

The Take Charge ACCOUNTING GENERALIST:

Accounts Payable — Primary Responsibility

• Receive, review, scan, index, code, and enter vendor, subcontractor, material, trucking, and other invoices accurately and promptly.
• Match invoices to purchase orders, delivery tickets, dray records, contracts, and other support; obtain appropriate Project Manager or departmental approvals.
• Assign invoices to the correct project, job cost code, expense account, and general ledger account; research and correct coding discrepancies.
• Prepare approved vendor and subcontractor payments, including checks and electronic or Comdata payments, in accordance with company procedures.
• Monitor invoice due dates, payment terms, available discounts, and recurring overhead bills to avoid late fees and missed deadlines.
• Maintain vendor and subcontractor files, including W-9 forms, certificates of insurance, lien releases, and other required payment documentation.
• Reconcile vendor statements, accounts payable aging, and related balances; investigate missing invoices, credits, duplicate charges, and payment differences.
• Respond to vendor and subcontractor inquiries, resolve payment issues, and coordinate corrections with Project Managers and Operations.
• Process employee expense reports and complex invoices in accordance with approval and documentation requirements.
• Maintain accurate accounts payable records and provide schedules and supporting documentation for month-end close, annual 1099 reporting, and audits.

Administrative Support — Key Responsibility

• Maintain orderly, accessible electronic and paper records for invoices, approvals, payments, vendor files, and subcontractor compliance documentation.
• Track missing or expiring vendor documents and follow up with vendors, subcontractors, and internal staff to obtain complete records.
• Coordinate with Project Managers, field personnel, and other departments to obtain approvals, verify charges, and resolve invoice or job documentation issues.
• Handle routine vendor and internal correspondence professionally, including invoice status, payment questions, and document requests.
• Assist with data entry, spreadsheet maintenance, document preparation, filing, reporting, and general Accounting Department administration.
• Provide administrative support to the CFO and assist with special projects and other assignments as needed.

Additional Accounting Responsibilities — As Assigned

• Provide limited accounts receivable, payroll documentation, temporary labor reconciliation, or certified payroll support when requested.
• Gather records for financial reporting, tax preparation, and internal or external audit requests.
• Answering phones

The DURR Way:

Be Proactive

· Anticipate future needs and address today (not tomorrow)

Be Accountable

· Take ownership of your actions and honor your commitments made to others

Speak the Truth

· Always be honest and share your thoughts to improve yourself and the team

Go the Extra Mile

· Do what it takes to get the job done right and safely the first time

Give Praise

· Acknowledge and celebrate the achievements of teammates

Be Part of One Team

· Build strong win-win relationships with all teammates

Knowledge, Skills, and Experience:

• 3–5 years of accounting or accounts payable experience preferred; construction accounting and job costing experience strongly preferred.
• Working knowledge of invoice controls, vendor reconciliations, payment processing, and basic accounting principles.
• Proficiency in accounting systems and Microsoft Excel, Word, and Outlook; strong data accuracy and document organization skills.
• Ability to prioritize high-volume work, meet deadlines, communicate effectively, and handle confidential information. Related education preferred.

Physical Demands:

This position works primarily in an office and routinely uses a computer, phone, and standard office equipment. The employee regularly sits and may stand and walk during the workday. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a business office setting. The employee is not regularly exposed to outdoor weather conditions. The noise level in the work environment is usually quiet to moderate.