- Location
- Manila, Philippines · published
- Workplace
- Remote
- Type
- Full-time
- Department
- Human Resources
- Clearance
- Not required
- Source
- Workable
Description
Position: Recruitment Administrator
Salary: Php 30,000 - Php 35,000/monthly
Working Hours & Conditions: Rotational - AU Working Hours and Holidays
Working Arrangement: Full-Time Remote - Independent Contractor
ABOUT THE COMPANY:
The company is a premier Australian workforce solutions partner operating across critical industry sectors, including Aviation, Supply Chain, Hospitality, Consumer Products, and Retail throughout Australia and New Zealand. Built on a foundation of operational agility and exceptional service delivery, the company connects leading enterprise clients with skilled talent, managing end-to-end recruitment, rapid workforce deployment, and strict regulatory compliance across dynamic, high-volume markets.
ROLE OVERVIEW:
The Recruitment Administrator serves as an operational linchpin in the company's fast-paced labor-hire and staffing ecosystem. Reporting to the recruitment delivery leadership, this role manages dynamic employee rostering, rapid-response shift backfilling, and rigorous workforce compliance for our AU/NZ client accounts. You will act as a primary communications bridge among hiring managers, corporate clients, and frontline contract workers, ensuring shifts are fully covered, documentation is audit-ready, and daily staffing fluctuations are resolved with speed and precision.
RESPONSIBILITIES:
- Workforce Rostering & Schedule Optimization: Build, update, and actively maintain complex multi-site shift rosters and master schedules, aligning workforce availability directly with client demand forecasts.
- Rapid-Response Staffing & Incident Coordination: Serve as the frontline responder for incoming shift cancellations, unexpected absences, and urgent replenishment requests, mobilizing backfills quickly to protect service delivery.
- B2B & Talent Stakeholder Communication: Maintain prompt, professional phone and email communication with client hiring contacts, site managers, and a culturally diverse frontline workforce.
- Onboarding & Regulatory Compliance Tracking: Coordinate full-cycle documentation for new and existing placements, verifying right-to-work status, industry licenses, medical clearances, and mandatory site inductions.
- Data Integrity & Administrative Recordkeeping: Maintain structured tracking systems, roster databases, and master Excel workbooks, ensuring zero data discrepancies across personnel and operational logs.
- Operational Standby & Contingency Coverage: Remain accessible during designated operational windows to troubleshoot live scheduling emergencies, urgent client escalations, and schedule adjustments.