Rostering & Payroll Clerk

Our client is looking for Rostering & Payroll Clerk to join their existing team. 

Responsabilities

Schedule and Roster Management

• Keep employee schedules up to date in the system, adjusting for day-to-day operational needs.
• Handle all approved schedule modifications, including shift swaps, sick leave, overtime, and changed hours.
• Collaborate with managers and supervisors to ensure schedule data is accurate and updated promptly.
• Make sure all shift modifications are properly logged across the relevant systems and company records.
• Spot and report any differences between scheduled shifts, actual attendance, and reported hours.
• Support the payroll process by keeping precise logs of shift assignments and adjustments.

Payroll Processing and Administration

• Accurately enter payroll data—such as timesheets and attendance logs—from approved documents into the system.
• Track and log employee work hours, including overtime, paid time off, absences, and other pay adjustments.
• Actively check for errors, missing details, or inconsistencies while entering data and escalate any issues to the right people.
• Coordinate with internal teams and external partners to gather and confirm required documentation on time.
• Support the main Payroll Team with administrative duties, data matching, and routine checks.
• Manage both physical and digital files to ensure supporting documents are well-organized and easily retrievable.
• Treat all sensitive employee and payroll data with strict confidentiality.

Skills & Experience

• Minimum O Level standard of education or equivalent.
• Basic understanding of payroll concepts, including working hours, overtime, leave and attendance records.
• Good knowledge of employee rostering, shift patterns and scheduling practices within an operational environment.
• Good computer literacy, particularly in Microsoft Office applications, including Excel.
• Good written and verbal communication skills in both Maltese and English.
• Strong attention to detail, accuracy and organisational skills.
• Ability to prioritise tasks, work efficiently and meet strict deadlines.
• Good interpersonal skills and the ability to work effectively within a team.
• Ability to communicate confidently with colleagues and operational supervisors.
• A responsible approach to handling confidential employee information.