- Salary
- $17+/hr
- Location
- Columbus, NC
- Department
- Finance
- Education
- High School
- Closing date
- Today
- Source
- GovernmentJobs
Description
General Statement of Duties
The Finance Bookkeeping Specialist provides administrative, bookkeeping, computerized financial recordkeeping, and advanced spreadsheet support to the Polk County Finance Department, with a primary focus on FEMA disaster recovery and other grant-funded projects.
The position also provides general Finance administrative support, bookkeeping assistance, and backup coverage for departmental operations.
Work Schedule
This is a Part-Time Regular position scheduled for 24 hours per week, with a consistent five-day workweek.
Monday – Thursday: 9:00 a.m. – 2:30 p.m., including a 30-minute unpaid lunch.
Friday: Four consecutive working hours, with the employee selecting an approved schedule between 8:30 a.m. and 5:30 p.m. The Friday schedule will be established in coordination with the Finance Director based on departmental needs.Essential Duties and Tasks
FEMA and Grant Financial Support
- Maintain detailed financial records for FEMA disaster and non-disaster projects, including Hurricane Helene recovery activities.
- Track project expenditures, revenues, reimbursements, and funding allocations by individual project.
- Develop, maintain, and update complex Excel spreadsheets used for financial tracking, project reconciliations, reimbursement calculations, and reporting.
- Assist with reconciling FEMA project records to County financial records and approved project funding.
- Monitor reimbursement activity and help identify project costs that may exceed available reimbursement funding.
- Maintain records of project cash flow, temporary funding needs, and related repayments.
- Gather, organize, and retain supporting documentation for Federal and State compliance, monitoring, and audits.
- Access and monitor FEMA and other governmental online portals for project updates, correspondence, deadlines, and documentation requirements.
- Assist with reviewing purchasing documentation, contracts, invoices, and purchase orders for completeness and compliance.
- Coordinate with County departments and outside agencies to obtain financial information and supporting documentation.
- Assist with responding to financial documentation requests from auditors, State agencies, and other authorized reviewers.
- Assist with daily cash receipts, deposits, financial data entry, and recordkeeping.
- Match bank receipts to deposit records and assist with routine reconciliations.
- Maintain organized electronic and physical financial records.
- Assist with agency account bookkeeping, including checks, deposits, and QuickBooks entries.
- Prepare and enter routine financial information and approved journal entries as directed by the Finance Director.
- Assist with accounts payable documentation, check processing, and filing.
- Provide administrative assistance with payroll documentation and related departmental processes.
- Assist with purchase order documentation, gas card administration, and other financial support activities.
- Provide backup coverage for designated Finance functions as needed.
- Perform other related duties assigned by the Finance Director.
- Perform extensive daily computer-based work involving financial data entry, spreadsheet development, electronic records, and online reporting.
- Independently create, maintain, troubleshoot, and update complex Excel workbooks using advanced formulas, functions, calculations, data analysis, and reconciliation tools.
- Work with multiple financial software applications, governmental websites, and electronic document management systems.
- Use approved technology and AI-assisted productivity tools, when authorized, to assist with Excel formulas, spreadsheet development, data organization, and administrative efficiency. Maintain confidentiality and comply with County information security policies when using financial systems, artificial intelligence tools, and electronic records.
- Learn new software applications and governmental reporting platforms as required.
- Assists on special projects as assigned;
- Performs other duties as assigned.
- Working knowledge of bookkeeping principles, financial records, and reconciliation procedures.
- Advanced proficiency in Microsoft Excel
- Ability to independently develop and maintain complex financial spreadsheets with accurate formulas and calculations.
- Ability to learn and navigate multiple financial systems, governmental websites, and electronic reporting platforms.
- Ability to accurately enter, organize, analyze, and reconcile financial information.
- Strong attention to detail and ability to identify discrepancies.
- Ability to manage multiple projects, deadlines, and documentation requirements.
- Strong organizational, communication, and problem-solving skills.
- Ability to maintain confidentiality of financial, personnel, and governmental information.
- Ability to work independently while following established financial procedures and supervisory direction.
- High school diploma or equivalent.
- Minimum of three years of prior bookkeeping experience, including maintaining financial records, entering transactions, and performing basic reconciliations.
- Demonstrated advanced Microsoft Excel proficiency, including the ability to independently create and maintain complex spreadsheets, use formulas and functions, perform financial reconciliations, and troubleshoot spreadsheet errors.
- Experience working with computerized financial records and electronic document management.
- Five or more years of bookkeeping or financial administrative experience.
- Experience with governmental finance or grant administration.
- Familiarity with FEMA programs, disaster recovery funding, or Federal and State grant requirements.
- Experience with QuickBooks or similar financial management software.
- Experience using AI-assisted productivity tools for spreadsheet development or administrative tasks
Physical Activities and Requirements
Physical Demands
The ability to perform all duties associated with the position including, but not limited to lifting, prolonged standing, driving, sitting, bending, stooping, and operating or performing work with associated tools and machines.
Special Requirements
None.
Skills
ExcelQuickBooksAccounts PayableCompliance