Estates Coordinator

I’m hiring: Estates Coordinator – Fixed-Term Contract

Location: Northamptonshire
Salary: £26,366–£28,770 per annum
Hours: 37 hours per week
Contract: Fixed-term
Some evening and weekend working will be required to meet business needs.

I’m currently recruiting for an Estates Coordinator to join a well-established education provider in Northamptonshire.

This is a varied opportunity for an organised, proactive individual who enjoys working with data, coordinating facilities and providing essential administrative support to help keep an estates function running smoothly.

About the role

Working closely with the Estates team, you’ll provide administrative and operational support across several key areas, including facilities lettings, energy management, room booking systems and asset administration.

Your responsibilities will include:

• Acting as a key point of contact for community groups, charitable organisations and external users hiring rooms and facilities.
• Coordinating facilities requirements and supporting the smooth delivery of lettings activities.
• Collating, checking and maintaining energy consumption and utility data.
• Supporting sustainability initiatives, carbon reduction reporting and environmental objectives.
• Maintaining accurate room, facility and booking information within internal systems.
• Updating asset registers and assisting with asset audits and verification exercises.
• Preparing spreadsheets, reports and management information.
• Maintaining accurate records and ensuring compliance with relevant policies and procedures.
• Supporting wider Estates projects and departmental initiatives.

What we’re looking for

You will be an organised and confident individual with excellent communication skills, strong attention to detail and the ability to manage competing priorities.

Ideally, you will have:

• Experience providing administrative support within an estates, facilities, property or operational environment.
• Excellent customer service and relationship-building skills.
• Experience maintaining databases, spreadsheets and management information.
• Strong organisational, analytical and problem-solving abilities.
• The confidence to work independently and manage a varied workload.
• A flexible approach to occasional evening and weekend working.
• A professional, reliable approach, with a commitment to accuracy, confidentiality and continuous improvement.

Experience with room booking systems, energy monitoring, sustainability reporting or asset management would be advantageous.

A minimum of Grade C in GCSE Maths and English, or equivalent, is required. A degree or equivalent qualification is desirable.

Please note that a satisfactory enhanced DBS disclosure is required for this position, alongside a commitment to safeguarding and promoting the welfare of children and vulnerable young people.

Benefits include

• Local Government Pension Scheme.
• 33 days’ annual leave, including bank holidays, subject to applicable terms.
• Health Cash Plan.
• Enhanced maternity and paternity benefits.
• Discounted on-site gym membership.
• Free on-site parking.
• Cycle to Work Scheme.
• Discounts on College courses and high-street shopping.
• Wellbeing programme.
• Opportunity for an annual volunteering day.

Why work with ACS Staffing Solutions?

At ACS Staffing Solutions, we believe recruitment is about more than matching a CV to a job description. It’s about building strong relationships, understanding individual career goals and finding the right fit for both the candidate and the client.

As your dedicated recruitment consultant, I take the time to personally meet and interview candidates face-to-face, understand their experience and aspirations, and carefully assess their suitability before making introductions. I prioritise quality over quantity, ensuring candidates are thoroughly assessed and compliance-checked before being presented to my clients.

I will support you throughout the recruitment process, offering honest advice, clear communication and a confidential, personal service from your initial conversation through to your next career move.

Interested in finding out more?

I would love to hear from you.

Please get in touch with me directly for a confidential conversation about the opportunity.

Hannah Stewart
Legal & Professional Services Managing Consultant

07885 461334
[email protected]

ACS Staffing Solutions - Strength, clarity, and partnership for every decision.

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