Data Entry Clerk for Bilingual (Current Gadsden ISD Employees Only)

Works with data systems and assessment data to ensure the efficient identification of EL (English Learner) students and program placement in the District’s Bilingual Programs.  Provides data support for clerical staff at the schools.

Complies with the Code of Ethics of the Education Profession; upholds and enforces rules, administrative directives, regulations, GISD school board policies, as well as local, state and federal regulations. 

Prepares data for computer entry by compiling and sorting information, establishing entry priorities.

Processes documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the principal for resolution.

Keeps track of received data and source documents.

Prepares and sorts source documents and identifies and interprets data to be entered.

Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen and enters necessary codes.

Verifies entered data by reviewing, correcting, deleting, or reentering data; purging files to eliminate duplication of data.

Compares data entered with source documents, or reenters data in verification format on screen to detect errors.

Provides support to schools and programs by preparing various data reports pertaining to English Learner programs.

Maintains confidentiality with all documents data entered.

Makes necessary corrections to information entered.

Compiles, sorts, and verifies accuracy of data to be entered.

Keeps record of work completed.

Transmits entered information into database.

Files or routes source documents after entry.

Responds to inquiries regarding entered data.

Uses time effectively; is punctual and dependable.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES 

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

• High school diploma or general education degree (GED) 
• One (1) years related experience preferred.

• Bilingual preferred.  

TECHNOLOGY SKILLS

• Ability to use multiple virtual meeting platforms.
• Knowledge of Google Suites
• Knowledge of Microsoft Office Suites
• PC computers, printer, fax machine, copier, adding machine, and calculator.

LANGUAGE SKILLS 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.   Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS 

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS 

None

PHYSICAL/MENTAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell.  The employee must frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Maintains emotional control under stress.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.