Accounts Payable

Description

JOB DESCRIPTION

Summary/Objective
Responsible to support the accounting department in a variety of ways to include account receivable, accounts payable, and general ledger knowledge. Able to document and organize work so final output could be duplicated / verified in an audit Must be flexible and willing to help as needed, including cross training throughout the department.

Essential Functions

· AP

o Process claims and resolve disputed claims between company and vendors

o Work with agings to make sure vendors are paid in appropriate time frames

o Invoice matching (PO, Invoice and bill of lading), proper filing and input into software

o Ability to investigate discrepancies, work with vendors to resolve

o Work with multiple plant and plant personnel to get documentation, resolve issues

o Process check runs

o Charges expenses to accounts and cost centers by analyzing invoices/expense reports

o Process PO amendments and update records

o Credit Card Reconciliations

o Expense Report processing and handling

· Maintain financial historical records by filing accounting documents

Other Duties May Include

· Reporting to Customers on minority, sales and spend information as required

· Processing of vehicle registration for annuals license tags and trucking permits, along with tracking information for trucks and forklifts

· Vehicle fleet management reporting

· Process credit checks and applications for new vendors 

· Sales tax reporting

· Other duties / ad hoc projects as assigned

Requirements

Qualifications

· Strong and clear communication skills (spoken and written) when dealing with internal and external individuals

· Strong accounting knowledge in employment AR, AP and general ledger management

· Strong collaborative skills, able to work with various departments and a diversity of employees

· Ability to effectively work under pressure and meet deadlines

· Ability to settle discrepancies by checking all possible sources of disagreement, reconstruction probable actions to successful close the matter

· Strong attention to detail and follow through skills

· Exercise sound judgement and decision making skills and know when to elevate issues

· Approachable and professional, while maintaining the highest standards of confidentiality

· Solid problem solving skills with the ability to effectively handle multiple tasks at one time

· Well organized

· Maintain financial security by following internal accounting controls

· Strong and accurate data entry skills

· Flexibility to adjust to the needs of the business

· Dependability

· Adherence to the attendance policy

Required Education and Experience

· High school diploma and equivalent training and experience

· Bachelor’s degree in related field preferred

· 5+ years with a demonstrated understanding of AR, AP and GL reconciliation required

· Professional with 5+ years’ experience, preferably in automotive/manufacturing

· Strong math skills

· Skilled in creating and maintaining spreadsheets

· Experience with claims would be a benefit (Customer claims process)

· Software experience: Strong Microsoft programs (Excel and Word), Utilize MIS software, experience with customer portals to access information