Administrative Assistant III- Parks

This job will be accepting job applications until the position is filled.

Annual Salary:

$46,897.50 - $49,530.00

Hourly:

$24.05 - $25.40

Department:

Culture & Recreation, Parks

Division:

Parks Administration

FLSA:

Non-Exempt

Job Description:

Performs complex, specialized administrative tasks to ensure that assigned department or division operations flow smoothly by performing the following duties.

Examples of Duties:

• Create Requisitions and SINVR's using Workday software.
• Assists Parks Staff in obtaining payment status of invoices, work with accounts payable representatives to resolve unpaid requisitions. Contact Suppliers for set-up documents and invoice copies as necessary. 
• Enters all requisition and direct payment information into the department’s PR Log. Utilizes Log as a database to assist employees, suppliers (vendors) and management with questions about invoices/payments.
• Receives Purchase Orders and Contract Purchase Orders in Workday.
• Creates and manages work orders for all field staff in Facilities and Operations, using Tyler Software.
• Creates reports to capture Work Order data used in Performance Measure Reporting in Sherpa software and the budget book.
• Resolves GovQA work orders assigned to the Parks Department, generated internally (Citizen Support Desk), or through the Citizen Portal.
• Responsible for processing P-Card receipts and logging information into system.
• Handles general administrative tasks for office such as answering phones, ordering supplies, data entry and maintaining department records.
• Acts as backup Inventory Control Clerk as needed. 
• Maintains Charleston Accountability & Performance System Report utilizing performance measurement data, ensuring all formulas for totals and percentages are working and reflect correct totals. 
• Performs other duties as assigned.

Basic Qualifications:

• Associate's degree (AA) and 3 years of experience, or an equivalent combination of education and experience.
• Valid South Carolina Driver’s License.
• To perform this job successfully, an individual should have a thorough knowledge of Microsoft Windows, Outlook, Excel and Word or similar software. Experience using Workday software preferred.

Other Necessary Requirements:

• In the event of major storms or other emergency situations, this position may be subject to 24-hour shifts or any other emergency schedule that is necessary to meet the City’s needs.
• May require evenings, weekends, and holidays as scheduled.

The City of Charleston is firmly committed to Equal Employment Opportunity ( EEOC) as a fundamental policy to be implemented and observed in our daily operation.  Our full EEOC statement can be found on our website: www.charleston-sc.gov [charleston-sc.gov]