- Location
- Education Building, Canada
- Type
- Part-time
- Department
- Administration
- Education
- Bachelor
- Closing date
- 2 weeks ago
- Source
- Workday
Description
Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Office Assistant C – Department of Integrated Studies in Education (DISE)
Hiring Unit:
Department of Integrated Studies in Education
Position Summary:
Records Management and Archiving
Organize, sort, label, and archive departmental files and records in accordance with university procedures.
Prepare materials for storage and maintain accurate records of archived files.
Assist with the clean-up and organization of departmental records and filing systems.
Undergraduate Advising; Administrative Support
Issue course permits in Banner and notify students of the decisions regarding their requests
Work on updating presentation materials and assist with orientation preparation
Data entry on departmental and university wide platforms (e.g., DTA, DCU)
Assist with creating and maintaining standardized advising handbook and information databases for new and existing students
Assist with updating and developing student-facing communications as well as written items for the B.A.(Education) newsletter through Envoke
Prepare necessary documentation required for website transfer, including organizing and uploading documents
Office Coverage and General Administrative Support
Provide office reception and coverage during staff vacation periods and absences.
Respond to general inquiries from students, faculty, and staff.
Assist with scheduling, correspondence, and routine administrative duties.
Support departmental operations and special projects – SharePoint site, website editing, and administrative retreat planning).
Event organization and coordination including Departmental meetings, instructor meetings, and program specific events.
Education and Qualifications
High School Diploma with 2 years of relevant experience in working in an administrative unit.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
