Regulatory Coordinator - Research Administration

Department:

RI Office of Clinical Trials Administration (OCTA)

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Clinical Coordinating Center Department

Position Title:

Regulatory Coordinator - Research Administration

Job Family Group:

Professional Staff

Job Description Summary:

The Regulatory Coordinator is responsible for performing study-specific regulatory and safety reporting across multiple studies. This will be accomplished by assuring the research is compliant with applicable federal, state, or international requirements, while adhering to policies of the University of Kansas Medical Center. This position serves as the assigned contact for study-start up activities including IRB/Ancillary committee submissions, and maintenance of regulatory records throughout the life of an assigned protocol.

Job Description:

Key Roles and Responsibilities:

• Prepare and submit all regulatory documents including to the Institutional Review Board, collaborate with team members to ensure regulatory documents are complete and accurate.

• Process, route, and track regulatory documents for study start-up.

• Maintain trial master file and/or regulatory binder. 

• Maintain study files for team credentials (GCP Training, CV, Medical License).

• Provide assistance to study monitors during routine monitor visits or audits 

• Update protocol-specific systems with complete and accurate protocol and study information. 

• Update regulatory documents as assigned: Adding/removing study team members from regulatory documents. Printing, sorting, and filing documents. Updating templates.

• Work closely with investigators, study personnel, and sponsors on relevant regulatory and/or safety concerns. 

• Ensure activities are conducted in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.

• Performs job responsibilities in a safe and secure manner.

• Ensure coordination of area work with other areas of KUMC to ensure integration and support of KUMC goals and objectives.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Four years of related work experience. Education may substitute for experience on a year for year basis.

• Experience with regulations governing clinical research (CFR, GCP, HIPAA) 

• Experience with statutes and guidelines relevant to regulatory affairs in clinical research.  

• Experience with Microsoft Office Suite (Word, Excel, Outlook, Powerpoint)

Preferred Qualifications

Education:

Bachelor’s degree in relevant field of study 

Certifications/Licenses:

Research certification preferred such as:

Certified Clinical Research Coordinator (CCRC) or certification eligible

Certified Clinical Research Professional (CCRP) or certification eligible

Skills

• Organization

• Interpersonal skills

• Multitasking

• Communication and writing skills

• Analytical and problem-solving skills.

• Time management

Required Documents

Resume

Cover Letter

Comprehensive Benefits Package:

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35