Purchasing Coordinator

Description

HOH Water Technology is a leading, growing, third-generation family-owned water treatment company proudly celebrating 58 years in business. Our success is built on a commitment to excellence, innovation, and exceptional service to our customers. At HOH, we believe our people are the foundation of that success, and we look for individuals who align with our core values of Accountability, Creativity, Teamwork, and Service. We are passionate about Investing, Rewarding, and Giving Back, for a lasting impact on our clients, coworkers, and community.

About the role:

This role supports HOH Water Technology’s purchasing operations by ensuring accurate order processing, timely vendor coordination, and smooth communication across internal teams. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment. This is a hybrid position working out of the Palatine, IL office 3 days a week and remotely, if desired, the remaining 2 days. Must have a minimum of 2 years’ experience working in a purchasing role.

What we offer:

• Competitive Compensation: Hourly range $22-26 based on experience.
• Comprehensive Benefits: Medical and Dental Insurance with generous employer contributions, HSA contributions ($1200 family/$800 Individual annually), 401K with company matching, and many more!
• Generous Time Off: 15 PTO Days, 16 paid Holidays including extended holiday pay at the end of the year
• Profit Sharing Bonus: Company Profit Sharing Bonus (budget projection for 2026, 3-4 weeks of additional pay) and more.
• Company perks: Company laptop and flexibility of a hybrid role.
• Engaging Culture: Caring leadership and managers who foster high engagement — HOH earned a 4.69/5 Gallup Employee Engagement Q12 score. Team and company events throughout the year.
• Career Growth: Hands-on training, employee development, and continuing education reimbursement

Main responsibilities of this position include:

Purchasing & Order Processing

• Accurately create and process Purchase Orders, including shipping instructions when required.
• Enter PO receipts, freight charges, ship dates, and shipment confirmations.
• Generate receipts for dropship orders and coordinate with the billing team.
• Maintain accurate records and ensure data integrity across purchasing systems.

Vendor & Logistics Coordination

• Proactively follow up with vendors and confirm shipment timelines.
• Coordinate with logistics partners to support on-time delivery.
• Resolve order or shipment issues promptly to minimize delays.

Internal & Customer Communication

• Communicate delivery updates, tracking information, and proof of delivery to sales and customers.
• Provide timely updates on order status changes or delays.
• Work closely with personnel from the different HOH warehouses.

Team & Administrative Support

• Support the Orders team and Finance Admin team as needed.
• Assist with incoming phone calls.
• Participate in weekly Production and Finance/Admin meetings.

Requirements

• Reliable transportation.
• Must be located within approximately a one-hour driving distance from our Palatine office.
• Proficiency in Microsoft Excel (moderate level).
• Strong communication and time management skills.
• Self-motivated, detail oriented, and a collaborative team player.
• Comfortable working under deadlines and with repetitive processes.
• A distraction-free work from home space if utilizing remote work options.
• Must pass a drug screening and relevant background checks.
• Must be legally authorized to work in the United States.

HOH Water Technology is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.