Records Specialist-Digital

Charlestonsc

1 week ago

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Salary: $24+
Location: Records Management Division, United States of America
Type: Part-time
Department: IT
Education: Associate
Source: Workday

Description

This job will be accepting job applications until the position is filled.

Hourly:

$24.05 - $24.05

Department:

Clerk of Council, General Government

Division:

Records Management

FLSA:

Non-Exempt

Job Description:

This role will prepare, scan and index records within the electronic document management system.

Examples of Duties:

Assists in the daily operations of the City’s electronic document management system by preparing documents for digitization, scanning, indexing, and completing quality control review of digitized documents.
Assists with indexing of microfilmed records collections, identifying collections for conversion to digital formats, and completing quality control review of converted documents.
Maintains records and files in compliance with established procedures and processes, including but not limited to published reports and studies, ordinances, resolutions, contracts, agreements, leases, and maps.
Searches and retrieves information from files, microfilm, computer records, databases, and document management systems in response to specific requests.
Processes historical records collections.
Releases information and documents in accordance with the Freedom of Information Act, in house or public reference requests, and other applicable laws and procedures.
Assists with the accession, retrieval and disposition of municipal records as stipulated by official records retention schedules.
Performs other duties as assigned.

Basic Qualifications:

Associate degree (AA/AS) or equivalent or equivalent combination of education and experience.
Valid driver’s license.
Basic computer skills and the capacity to understand intermediate and advanced computer skills with minimal training.
Ability to accurately index and maintain records and files.
Strong attention to detail.
Ability to work in and foster a team environment.
Able to determine best practices to be used in scanning documents to meet quality standard.
Must be able to lift boxes up to 25 pounds.

Preferred Qualifications:

Familiarity with records digitization and electronic document management systems.
Experience using and supporting numerous types of digital imaging equipment, including flatbed and production scanners.
Familiarity with the Public Records Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information.
Familiarity with the organization and functions of city government.

The City of Charleston is firmly committed to Equal Employment Opportunity ( EEOC) as a fundamental policy to be implemented and observed in our daily operation. Our full EEOC statement can be found on our website: www.charleston-sc.gov [charleston-sc.gov]

Skills

Compliance