1000 Hour Appointment - Marketing & Events - Event Coordinator

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

• Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

• Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or [email protected].

Job Description

Nevada State University invites applications for the position of 1000 Hour Appointment - Event Coordinator (Events Processing Emphasis). The 1000 Hour Appointment will serve as a central resource for campus event scheduling and event processing, supporting the review, coordination, and administration of event requests from initial submission through completion. Working closely with the Events Team, the Event Coordinator acts as a liaison between event organizers and campus partners, coordinates event logistics, maintains event management systems and calendars, and helps ensure campus events are delivered efficiently and successfully. This is an excellent opportunity for an organized, customer-focused professional who enjoys working in a collaborative, fast-paced environment and wants to gain experience supporting a wide variety of university events. This position offers an excellent opportunity to gain hands-on experience in university event operations while working alongside an experienced Events Team.

About the institution:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Core Responsibilities:

• Review, process, and coordinate campus event requests from initial submission through event completion.
• Coordinate event scheduling and maintain accurate reservations using the university's event management systems.
• Serve as a primary point of contact for faculty, staff, students, and external clients regarding event procedures, scheduling, and logistics.
• Coordinate event logistics, including room setups, equipment requests, audio-visual needs, catering, vendor services, and facility access.
• Collaborate with campus departments and vendors to ensure event requirements are communicated and services are delivered successfully.
• Develop event setup diagrams and maintain accurate event records and documentation.
• Manage and update the university's online events calendar and related event information.
• Provide guidance on event policies, scheduling procedures, and venue options to support successful event planning.
• Assist with on-site event support for university events as needed.
• Support planning and operational activities for signature university events.
• Maintain event equipment, supplies, and departmental resources.
• Collaborate with the full-time Event Coordinator and broader Events Team to ensure continuity of operations and exceptional customer service.
• Perform other duties as assigned.

Minimum Qualifications:

• Demonstrated ability to organize multiple projects and priorities while meeting deadlines in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills with a commitment to excellent customer service.
• Ability to work both independently and collaboratively as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and the ability to learn new technology and software systems.
• Ability to work occasional early mornings, evenings, and weekends in support of university events.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

• Bachelor's degree in hospitality, event management, communications, marketing, business, or a related field, or an equivalent combination of education and relevant experience.
• Experience coordinating events, meetings, conferences, or special events.
• Experience in higher education, hospitality, conference services, venue management, or a related field.
• Experience reviewing and processing event requests or coordinating facility scheduling.
• Experience providing customer service in a fast-paced, client-facing environment.
• Experience using event management, scheduling, or project management software.
• Experience with 25Live, Localist/Concept3D, Asana, Social Tables (Cvent Event Diagramming), Canva, or similar platforms.
• Knowledge of event planning principles and event logistics.
• Experience supporting on-site event operations is preferred.
• Bulleted list of preferred qualifications.

Work Hours:

This position will work 20 hours per week.

Hourly Rate:

$24.00 per hour.

This Posting is Open Until Filled

The posting will remain open until filled, with the first review of applications to begin on Tuesday, August 4, 2026. Qualified individuals are encouraged to apply by August 3 for full consideration.

Special Instructions for Internal NSHE Applicants

Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the “Browse Jobs” process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Exempt 

No

Full-Time Equivalent

50.0%

Required Attachment(s)

Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Please upload the following documents: 

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State University;
• Names and contact information of three references (you will be notified before references are contacted).

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

12/31/2026

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

  

References will be contacted at the appropriate phase of the recruitment process.

  

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State University