Program Manager

PROGRAM MANAGER

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

The Program Manager will serve as the primary coordinator for all non-dFSRM (Facilities Sustainment, Restoration & Modernization) projects at Laughlin Air Force Base (LAFB), managing the full project lifecycle from initial planning through final closeout. Working closely with end users, the 47th Contracting Squadron (47 CONS), and 47 CES, this role ensures projects are executed in compliance with 32 series Civil Engineer AFIs, USAF CE Playbooks, and Whole Building Design Guidelines. Responsibilities span requirements gathering and stakeholder coordination; programming tasks such as drafting DD Form 1391s, AF Form 9s, Independent Government Estimates, Statements of Work, and technical drawings; execution activities including design reviews, construction site monitoring, milestone inspections, and contract issue resolution; and closeout duties such as as-built submission and post-occupancy inspections. The position also encompasses grant writing and external funding management, requiring the incumbent to identify, secure, and manage research grants and interagency resources through their full award and compliance lifecycle. Success in this role demands strong organizational, technical, and communication skills to meet strict timelines, including 60-day project package delivery and same-hour issue escalation, while producing regular status reporting to the COR or Contracting Officer.

JOB RESPONSIBILITIES:

• Will coordinate project requirements with the end users, 47th Contracting Squadron (47 CONS) and 47 CES to ensure proper execution of the programming, planning, design, construction and renovation program for all non-dFSRM projects.
• Is familiar with and will adhere to all instructions outlined in the 32 series Civil Engineer AFIs, United States AF CE Playbooks, Whole Building Design Guidelines (WBDG), but not limited to these.
• Will be be responsible for tracking the planning, programming, grant writing, execution, budgeting, and closeout of all non-dFSRM projects as identified by LAFB.
• Planning responsibilities include, but are not limited to, meeting project stakeholders to identify requirements, submitting work task or work order requests on NexGen, research requirement applicable regulations, identifying additional stakeholders that have approval requirements on project.
• Programming responsibilities include, but are not limited to, requesting project number from CENP, drafting/finalizing DD Form 1391s, producing planning/funded AF Form 9s, generating Class level 1, 3, or 5 Independent Government Estimates (IGEs), draft/submit AF 813, drafting Statements of Work (SOWs), producing drawings for accurate project communication with AutoCAD and/or Photoshop, developing liquidated damages, generating interim and final AF Form 1354s, drafting/finalizing required memorandums for solicitation, performing technical evaluations within time span identified by 47 CONS, participating in/identifying best qualified contractor (s) for source selection boards within time frame indicated by 47 CONS, hosting site visits, processing/responding AF3000s, coordinating/answering project Requests for Information (RFIs) with stakeholders and Base Operations Support (BOS) contractor, producing drawings for project communication, and filing documents accurately in assigned project folders. Initial complete project package delivery to 47 CONS shall not exceed 60 calendar days.
• Grant writing responsibilities include, but are not limited to, grant writing, liaison with community partners when assigned, and management services to support LAFB in identifying, securing, and managing external funding, research grants, and interagency resources. This FTE focuses on the end-to-end lifecycle of funding acquisition, from strategic research to post-award compliance.
• Executing responsibilities include, but are not limited to, attending contract kick-off meeting (if required by 47 CONS), hosting/coordinating pre-construction meeting with stakeholders, attending/providing feedback for all design deliverables within ten (10) days of submittal receipt, hosting design review meetings with LAFB stakeholders, attending/hosting stakeholder meetings, perform daily site visit to monitor construction activities for quality assurance, communicating with 47 CONS on contract concerns/issues immediately (within 1 hour) of identification or notification by Contractor, participating in value engineering exercise as required, conducting milestone inspections, coordinating milestone inspections with stakeholders, generating weekly and monthly reports, generating SOWs for modifications, submit review requests to R&O through online portal, coordinating utility disconnections/reconnections with stakeholders, assisting Contractors with eSSSs and free-zone requests, and submitting contractor generated Operations and Maintenance (O&M) manuals to BOS contractor/stakeholders.
• Closeout responsibilities include submitting as-built files to GeoBase team for review and comment, ensuring all records required for project close out folder are present, filing warranty calls with 47 CONS, and conducting post occupancy inspections.
• Will provide a Weekly Activity Report collectively to the COR or CO for review and comment by the Monday after the work week has ended.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in engineering, engineering management, project management, construction management, or architecture.
• Has a minimum of eight (8) year experience in design, management or construction on federal projects in the last five (5) years.
• Must be able to obtain and maintain a Tier 1 (T1) Security Clearance
• Must read, understand, write, and speak English fluently

PREFERRED QUALIFICATIONS:

• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), AutoCAD Certified Associate (ACA), or E4Clicks Introductory Course Certification
• Licensure as an Engineer or Architect

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with [email protected] if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO STATEMENT

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

OTHER DUTIES

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.