Procurement Clerk

The Ohio Turnpike & Infrastructure Commission is seeking a Procurement Clerk to work in our Procurement Department at the Administration Building in Berea, OH. Please consider bringing your experience, talents, and goals to one of Northern Ohio’s vital resources and join the future of transportation.
If you are interested, here’s some of what we can offer you:

• Salary ranges from $56,745.00 - $70,088.46 (Commensurate with experience)
• Excellent pension and health care benefits
• Generous paid leaves
• Stability 

Job Duties

• Maintain a current supplier database with cross-references to commodities and services. Proactively update the vendor database removing invalid emails, addresses, etc.
• Onboard new vendors to our vendor database and review, approve and update vendor requested changes to the existing database. Collaborate with other departments for required reviews and approvals.
• Create tax exemption certificates and email the document to requesting parties.
• Create credit applications and email the document to requesting parties.
• Assist with the department’s document retention program.
• Process public document requests, providing the requested information promptly and efficiently.
• Assist with quarterly reports and end of year reports – process returned comments making changes as required in the enterprise resource planning (“ERP”) system.
• Modify the ERP system to remove inaccurate delivery requests at the request of the stockrooms.
• Communicate with internal departments regarding purchasing procedures and policies.
• Initially assist with the auction and disposal of obsolete parts, surplus or damaged equipment and scrap materials. The property disposal work will be taken over by this position within 6 months of employment.
• Assist the department with procurement activities, such as creating bid tabulations, data entry, onboarding new vendors, etc.
• Assist the department with follow-up and expediting required submittals, prior to issuance of a contract or purchase order.
• Perform any other duties as may be assigned by the Director of Contracts Administration and/or Procurement Manager.

Major Worker Characteristics

• Knowledge of purchasing and procurement; agency procurement policies and procedures and state procurement regulations*; inventory control. 
• Knowledge of procedures for document retention, destruction, and distribution of records*.
• Knowledge of fractions, decimals, and percentages.
• Ability to prepare meaningful, concise and accurate reports. 
• Proficient in Microsoft Office and Adobe programs and familiarity with ERP and other procurement related software (e.g., contracts, invoicing, etc.). 
• Ability to apply principles of purchasing to solve practical, everyday problems.
• Develop good rapport with procurement personnel, sales representatives, vendors, and internal customers from other Departments.
• Understand technical manuals and verbal instructions associated with procurement procedures.
• Gather, collate and classify information concerning procurement techniques and activities.
• Possess strong verbal communication, active listening and time management skills.
• Ability to write routine correspondence or communications reflecting standard procurement procedures.
• Must have attention to detail and ability to proofread and correct work.
• Be able to answer routine telephone/email inquiries from Commission staff and general public.

 (*) Developed after employment

Minimum Qualifications

• High School Diploma or GED.
• 12 months’ training or experience in a contracts/procurement department or similar environment.
• Must possess and maintain a valid State of Ohio driver’s license required.

Unusual Working Conditions
Must be able to handle frequent interruptions and deadlines.