Human Resources Assistant

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.Ropes & Gray is an equal opportunity employer.

Overview

Reporting to the Manager of Human Resources and working closely with members of the Human Resources Business Partner team, the Human Resources Assistant provides administrative and operational support across a broad range of HR activities supporting business support employees. The role provides exposure to multiple aspects of the employee lifecycle, including onboarding, employee changes, departures, HR systems and data, recruitment, employee inquiries, HR policies and procedures, and departmental projects and initiatives.This position is well suited for an individual interested in building a career in Human Resources. As knowledge and proficiency develop,

Responsibilities

 

Coordinate new hire orientation and onboarding activities for business support employees,including scheduling and logistics, employment documentation, I-9 coordination, new hirematerials, and routine follow-up.•Support new hire integration and mentorship programs, including coordination, tracking,communications, and follow-up.•Coordinate business support departure processes, including required documentation, internalnotifications, and other offboarding activities; assist with exit interviews and related reporting asappropriate.•Maintain accurate employee records and documentation and assist with employee file andinformation requests.•Support recruitment and hiring activities, including job postings, interview coordination, candidatecommunications, and maintenance of information within recruiting and onboarding systems.•Partner with HR team members and appropriate internal functions to process and track employeelifecycle transactions, including hires, transfers, promotions, status changes, temporaryassignments, extensions, and departures.•Assist employees and managers with routine questions regarding HR processes, policies, timesubmissions, employee records, and other employment-related matters, escalating questionsrequiring additional interpretation or HR guidance as appropriate.•Enter, review, and maintain employee information within HR systems and assist with routinereporting, audits, data validation, and information requests.• Coordinate with appropriate internal teams and external vendors regarding unemploymentinquiries and other assigned HR matters.• Assist with the coordination and execution of HR-related events and programs, includingscheduling, logistics, communications, materials, attendee coordination, and other event supportas needed.• Provide administrative and project support for HR initiatives, employee programs, surveys, training,and process improvement efforts, including maintaining trackers, preparing materials, andmonitoring action items and deadlines.• As knowledge and experience develop, take ownership of defined HR processes and increasinglycomplex assignments.

ESSENTIAL CAPABILITIES

• Maintains strict confidentiality and appropriately handles sensitive employee and businessinformation.• Demonstrates sound judgment, discretion, and an understanding of when matters should beescalated.• Possesses strong organizational and prioritization skills with the ability to manage multipleassignments and deadlines.• Demonstrates strong attention to detail and a commitment to accurate, thorough work.• Communicates and interacts effectively and professionally with employees, managers, HRcolleagues, and other stakeholders at all levels.• Demonstrates a strong service orientation, initiative, follow-through, and willingness to learn.• Works effectively both independently and collaboratively in a fast-paced environment and adaptsto changing priorities.• Demonstrates learning agility and an ability to incorporate feedback, learn new systems andprocesses, and take on increasing responsibility.

Qualifications

Bachelor's degree required; up to one year of Human Resources, administrative, internship, professionalservices, or related experience preferred. Demonstrated interest in developing a career in HumanResources. Strong interpersonal, verbal, and written communication skills and proficiency with MicrosoftOffice applications, including Outlook, Word, Excel, and PowerPoint. Ability and willingness to learn andeffectively use HR information systems and other technology platforms.

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

 

• New York, NY ($38.46/hr)

 

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.