Front Office Manager

Description

Spirit Electronics is a veteran-owned, woman-owned value-added supplier of high-reliability components, engineering services, and superior supply chain solutions. With a history rooted in serving the military and space industries, Spirit strives to be a valued partner to key technology sectors. As an award-winning distributor, Spirit delivers authorized products and a range of value-added services, including SMI/VMI, foundry access, electrical and environmental testing, design, assembly, and end-of-life management.

Position Overview

The Front Office Manager oversees the daily operations of Spirit Electronics’ corporate office, ensuring an efficient, organized, professional, and welcoming workplace. This role combines front desk oversight, office administration, facilities and vendor coordination, employee and visitor services, and cross-departmental support. The ideal candidate is proactive, highly organized, service-oriented, and able to exercise sound judgment while managing competing priorities in a fast-paced technical environment.

Office Management & Daily Operations

· Oversee daily office operations and maintain a professional, organized workplace.

· Maintain front office procedures, administrative workflows, and workplace standards.

· Monitor office supplies, place orders, and coordinate equipment maintenance.

· Serve as the central contact for office concerns and resolve or escalate issues promptly.

· Identify opportunities to improve administrative efficiency and service quality.

Front Desk & Visitor Management

· Oversee reception services, incoming calls, emails, and in-person inquiries.

· Welcome visitors, manage electronic check-in, and enforce visitor security procedures.

· Coordinate meeting rooms, visitor arrangements, hospitality, and front desk coverage.

· Ensure reception and shared areas remain clean, presentable, and ready for use.

Facilities & Vendor Coordination

· Coordinate maintenance requests, repairs, service appointments, and vendor communications.

· Monitor shared workspaces, conference rooms, breakrooms, and office equipment.

· Support office purchasing, safety practices, and facility security procedures.

Administrative & Departmental Support

· Schedule meetings, conferences, appointments, and company visits.

· Maintain accurate databases, records, filing systems, and administrative documentation.

· Prepare correspondence, reports, presentations, and business documents.

· Provide administrative support to leadership and departments as needed.

· Assist with office expense tracking, purchasing records, and basic HR/Benefits administrative coordination as assigned.

Employee Engagement & Events

· Support company meetings, employee events, celebrations, and team activities.

· Coordinate catering, room setup, supplies, and event logistics.

· Assist with office-related onboarding arrangements and internal communications.

Leadership, Accountability & Compliance

· Own service standards and timely completion of assigned front office tasks.

· Promote accountability for office cleanliness and shared-space expectations.

· Follow company policies regarding confidentiality, safety, security, and professional conduct.

Proactively report operational concerns and recommend solutions to management. 

Requirements

 Requirements & Qualifications

· 3+ years of experience in office administration, front office operations, or a related role; experience in a technical or industrial environment preferred.

· Prior experience coordinating office operations or guiding administrative personnel preferred.

· Associate’s degree or higher in business administration, office management, or related field preferred; equivalent experience considered.

· Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint; familiarity with office management software and databases.

· Strong communication, customer service, organization, time management, and multitasking skills.

· Ability to work independently, solve problems proactively, and adapt to changing priorities.

· Attention to detail, discretion with confidential information, and knowledge of office equipment and security procedures.

· Experience with meeting and event coordination, vendors, facilities, and office purchasing preferred.

· Basic familiarity with accounting and HR processes preferred; aerospace and defense industry knowledge a plus.

Additional Expectations

Demonstrate professionalism, reliability, accountability, and ownership of the office environment. Lead by example and maintain high workplace standards.

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.