Consultant, Private Equity Administration

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

 A vacancy has arisen in our Private Equity (PE) Operations team. Northern Trust offers a first class service to a variety of PE clients and work as a closely to ensure deliverables are met. 

You will be working as a key member within the administration team whilst providing additional support to the wider team that administers either a variety of clients or a very large client with an active investment portfolio.

Key components of the role include liaising with internal teams and the Investment Advisor, completion of cash management tasks, completion of all aspects of investor administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met.

The key responsibilities of the role include:

Client contact:

• Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties;
• Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes;
• Working closely with the client to resolve complex issues and queries;
• Working with other teams within NT to ensure delivery of client deliverables;
• Responsible for the delivery of key client tasks, organising others in the team to ensure deadlines are met;
• Ability to run projects with the client with regards to a variety of more complex tasks;
• To have a good understanding of fund administration business.

General tasks may include:

• Undertaking a daily cash management process in line with a cash management policy and actioning ad-hoc cash management items as and when they arise;
• Processing and self-reviewing FXs, as needed;
• Processing invoices on the client’s bespoke system;
• Arranging for amendments to loan facilities, as required;
• Completion of client monies and bank reconciliations on a monthly basis.

• Undertaking the investor call/distribution process from end to end;
• Completion of ‘A’ signatory tasks i.e. review of bank updates;
• Completion of the investor transfer process;
• Processing investor contact and bank detail updates;
• Monitoring of investor audit confirmations;
• Dealing with investor tax reporting;
• Dealing with the investment process, incl. minor actions;
• Undertaking AML investor reviews of up to high risk complexity:
• Running with fund closings and the organisation of the various parties.

Team Administration

• Own the monitoring of assigned mailboxes, completing tasks assigned by the senior fund administrator or management;
• Support basic training of tasks that are learnt on-the-job;
• Support other team members with workloads and rotate tasks on a regular basis;
• Perform reviews of junior team members work.

Company Secretarial Knowledge:

• Attending meetings with directors and writing minutes timely including self-review;
• Assisting the client and lawyers with the formation and set-up of special purpose vehicles;
• Adhering to constitutional documentation for ongoing entity operations;
• Ensuring that you comply with all controls and procedures outlined in the procedures manual and general company policies.

Risk Management & Efficiencies:

• To identify efficiencies and areas for improvement to reduce risk and become more efficient;
• Ensuring that technology available is being fully utilized in the most efficient manner;
• Working with technology to resolve any issues and improve processes;
• Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities;
• To ensure full and proper reporting to your manager of any operational issues;
• Where delays are expected to flag any service delivery issues as early as possible;
• Act as a subject matter expert and ab le to take on departmental tasks with limited support;
• Ongoing review of daily controls and communications of any new ideas or suggested procedural changes.

Skills/ Qualifications:

• Previous experience as a Senior Fund Administrator with a signatory element is preferred;
• Industry experience
• Possess excellent organisation skills with the ability to handle multiple priorities;
• Have an enthusiastic approach and positive attitude;
• Have customer service orientation with a concern for quality;
• Good analytical and problem solving skills
• Confidence in ability to present to small audiences
• Initiative to prepare procedures and checklists to assist others;
• Ability to set priorities and manage deadlines
• Advanced Excel Skills and knowledge of Investran would be an advantage
• Industry knowledge – know various financial instruments, local regulations and laws;
•  Business or financial services qualification or studying for same. This is not essential but would be an advantage.
• Good team player, self-starter, flexible, with the ability to work under pressure with minimal supervision/support.

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected], or alternatively you can discuss your individual requirements with the recruiter you are working with.