Business Services Specialist, School of Law

Job Posting:

JR102308 Business Services Specialist, School of Law (Open)

Department:

UBalt Law School Administration, PM

Position Type:

Regular

Open Date:

11-11-2026

Close Date:

$49,582 - $65,682

Job Description:

Working under the direct supervision of the Senior Business Manager and close coordination with the Business Administrator, the Business Services Specialist supports the business operations of the law school and is a critical part of the team that processes Law School transactions and conducts operational tracking under a multi-million-dollar budget. The Business Services Specialist provides key assistance to the Business Administrator and Senior Business Manager and serves as a resource to the law school community with focus on the daily operational activities within the division's finance department, specifically in the following areas: Accounts Payable, Accounts Receivable, Procurement, and Human Resources. The Business Services Specialist frequently navigates sensitive and highly confidential information. This position manages daily processing of purchases, payments, reimbursements, assists in reviewing departmental P&L statements to resolve discrepancies and errors, and assists with the budget process. The Business Services Specialist serves as a departmental liaison to central offices (e.g., procurement, payroll, and accounts payable) and provides feedback for process improvement and efficiency. This position is responsible for serving as a division resource on financial processes and other business operations (such as standard operating procedures), supports the creation of standard operating procedure and training to explain business and finance processes to the law school community.

Responsibilities:

Transaction Processing and Support (Administration, Admissions, LCDO, Fannie Angelos, Other Law Staff and Faculty): Assists with the division’s daily financial operations, stay in compliance with audit regulations, and serve as a liaison with other key partners within the university. Create Travel Requisitions for Law faculty and staff. Identifies payment options and processing the divisions’ payments and creating purchase requisitions using the Workday finance system extensively. Use of the departmental purchasing credit card including maintenance and monthly reconciliation of the credit card logs. Coordinate with other university departments such as the Comptroller’s Office Staff, Procurement office staff, UBF accounting staff, and Human Resources contract staff to navigate transaction issues that arise. Processes incoming unrestricted revenue including revenue from ongoing and other miscellaneous activity.

Contract Support: Facilitates payment of contracts (CI, CII, Students) and paperwork processing through Workday of personnel, new, existing, and terminating. Creates, logs, and submits contractual memorandum payments for faculty, staff, and students. Process payments in Workday, related to stipends, awards, professorships, fellowships, etc. Process faculty, staff, and student awards, fellowships, professorships, stipends, etc. Tracks faculty allotments, prepaid expense/unearned revenue transactions, and other data/info tracking support tasks. Maintain awareness and process all transactions relative to month and fiscal year based on the University closing schedule/calendar.

Vendor Transactions and Support: Works to identify vendors who could fill operational needs and establishes relationships with the same. Works with over one hundred existing vendors to ensure timely payment including resolving any payment issues and maintaining the departmental payment tracking files

Financial Reviews, Status Updates, & Audits: Processes budget amendments and journal transactions in support of financial reviews. Supports the division’s budget process as needed. Update the computer inventory log and create the equipment log. Reviews P&L statements to verify the correct posting of transactions. Assembles required back-up documentation. Tracks processes and provides status updates to contacts.

Training and Support: Support the Business Services Team in memorializing and explaining business/financial processes. Assist in developing and improving business processes. Tracks down the source of delays in processing and reports back to interested parties in a timely manner. Clearly communicate issues with stakeholders and provide high-level support to help resolve issues as they arise.

Other Duties: Assists with travel arrangements, as needed. Deposit checks at Bursar’s office. Other duties as assigned.

Minimum Qualifications:

Education: High school diploma or GED

Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Experience: Six years of progressively responsible experience in budgeting, accounting, payroll, purchasing, or personnel work.

Required Knowledge, Skills and Abilities:

Proficiency with enterprise financial systems such as Workday for requisitions, payments, and budget tracking, along with strong spreadsheet skills in Microsoft Excel for reconciliations, logs, and financial monitoring, especially using Excel dashboards, pivot tables, and lookup formulas. Experience using procurement and expense management tools, document management platforms like Microsoft SharePoint, and communication tools such as Microsoft Outlook. Ability to maintain financial tracking databases, support audit documentation, and use reporting features to monitor budgets, contracts, and vendor activity. Ability to learn and adapt to new computer systems and accounting procedures. Ability to multitask, work under pressure, and perform a high volume of detailed tasks accurately while providing an elevated level of customer service.

We offer a competitive benefits package, including health, life, prescription, and dental plans, tuition remission benefits, paid leave (14 days of annual, 15 days of sick, 3 days personal, and 14-15 holidays), and a pension plan with employer contributions. The role is eligible for overtime. You can see more details on our benefits here.

Additional Job Information:

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/ADA Compliant Employer & Title IX Institution.