Training Initiatives Project Coordinator/Trainee*

The Performance Education & Resource Centers (PERC) is seeking a Training Initiatives Project Coordinator/Trainee* to provide project management, with creative design and delivery of services to support departmentwide learning initiatives, special projects, and staff development events. This position plays a key role in supporting organizational development, innovative event design, procurement, and operational coordination.

The Coordinator/Trainee will serve as a project lead responsible for moving complex initiatives from concept through implementation and closeout by coordinating timelines, procurement activities, vendors, budgets, logistics, communications, deliverables, and executive-level reporting while working collaboratively with PERC leadership, program staff, fiscal staff, County departments, and external partners.

Key Duties and Responsibilities

• Project Management & Oversight: Manage multiple concurrent PERC projects, programs, and events; develop project plans, milestones, timelines, deliverables, assignments, and status-tracking mechanisms. Monitor progress, identify risks or gaps, coordinate follow-up, and ensure projects remain on schedule while integrating creative approaches that enhance project quality and participant engagement. 
• Event & Program Coordination: Lead the administrative and operational planning of major PERC events and initiatives, including venue/facility planning, room configurations, schedules, run-of-show development, vendor coordination, materials, equipment, participant logistics, staffing plans, and day-of-event operations. Events should reflect thoughtful design that supports learning objectives and attendee engagement.
• Procurement & Contract Coordination: Coordinate project-related requisitions, bids, quotes, proposals, purchase requests, contracts, and other procurement documentation. Track procurement timelines and required approvals and work with appropriate County staff to ensure processes and documentation are completed accurately and timely.
• Vendor Management: Serve as a primary point of contact for vendors supporting assigned projects and events. Coordinate scopes, schedules, deliverables, facility access, equipment, services, deadlines, and project expectations; confirm vendor commitments and monitor completion of agreed-upon services.
• Meeting & Stakeholder Coordination: Facilitate project planning meetings with internal teams, County departments, leadership, vendors, and external partners. Develop agendas, document decisions and action items, assign follow-up responsibilities, and monitor completion.
• Training & Organizational Development Support: Support the design and implementation of departmental training plans, staff development initiatives, and organizational development projects. Contribute creative ideas for formats, agendas, and participant engagement while conducting needs analyses and supporting associated administrative and analytical tasks.
• Administrative Support: Prepare reports, correspondence, records, recommendations, procurement documentation, and other administrative materials, including information necessary to support Board formal County approval processes when applicable.