Administrative Program Coordinator

Job Posting Title:

Administrative Program Coordinator

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Hiring Department:

Center for Research to Community Impact

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Nov 15, 2026

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Position Duration:

Expected to Continue Until Dec 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Description of the Center and its Flagship Projects

The Center for Research to Communication (CRCI) is a center that houses cutting-edge, collaborative, community-engaged, and application-driven health and education research. The mission of CRCI is to support and conduct high-quality applied research, disseminate evidence-based information and build capacity among scholars to improve access to optimal health and educational opportunities for all in Texas, the United States, and globally. CRCI hosts leading researchers in the fields of health and education, and their projects. Two flagship projects housed in CRCI are THRIVE and LONESTARP3. These large research and translational initiatives require unique program coordination support.

Texas Education THRIVE, a comprehensive, evidence-based educational initiative through the College of Education at UT Austin, translates research into action by providing engagement, support, professional development and networking resources to school districts across Texas. Geared toward both early and mid-career teachers, THRIVE is committed to implementing research-proven strategies for mentorship and professional learning that optimize the likelihood of successful and productive careers in education for the betterment of all Texas children. THRIVE is composed of seven district and university partners, nine donors, and five TEA Mentor Program Allotments.

LONESTARP3 (Education Research Practice Policy Partnership) conducts collaborative research, supports the translation of results to decision-makers at multiple levels, and builds capacity to improve systems and outcomes for all Texas students. LONESTARP3 is a statewide network that brings multiple perspectives together—inviting researchers, practitioners, and policy advocates to work together. LONESTARP3’s partners design, generate, and translate research into accessible and actionable solutions. This project’s collaborative approach produces research with clear and immediate use in both classroom teaching and policymaking. CRCI is the hub for a network of 11 LONESTARP3 members — colleges of education, education nonprofits and education systems based in communities across Texas.

THRIVE’s and LONESTARP3 funds are currently managed through multiple respective accounts, which require specialized administrative coordination support to ensure successful program implementation and research activities for these two flagship CRCI projects.

Purpose

Provide administrative coordination and business support for designated Center programs and Center-wide operations. Performs financial transaction processing, administrative coordination, and operational support to facilitate the efficient delivery of program activities and business services. Supports compliance with university policies and contributes to the effective day-to-day operations of the Center. This position is funded through December 31, 2027 with annual renewal contingent on performance, business need, and continued receipt of funding.

Responsibilities

Flagship Program Support

Administrative & Financial

• Provide administrative, financial, and operational support for designated flagship programs.
• Process purchasing, travel, payment requests, reimbursements, and other administrative transactions supporting program activities.
• Assist with budget reconciliations, expenditure tracking, and financial documentation.
• Support personnel administration, scheduling, and other operational needs for assigned programs.
• Coordinate with program leadership to ensure timely completion of administrative and business functions.

Center Administrative Operations

Financial & Administrative Support

• Process all student transactions and tuition payments for designated projects.
• Process all staff transactions for designated projects including but not limited to create/post new positions, transfers, salary adjustments, and add jobs.
• Initiate background checks and complete I-9s for new hires by designated projects. Ensure new employees complete onboarding tasks in Workday.

Operational Support

• Coordinate administrative support for Center meetings, trainings, events, and special initiatives.
• Maintain office supplies, equipment, shared workspaces, and other administrative resources.
• Prepare correspondence, maintain records, and organize shared electronic files and documentation.
• Assist with special projects and operational initiatives as assigned.

Required Qualifications

• High school diploma or GED and three years of administrative experience.
• Attention to detail, ability to multi-task and organize priorities.
• Ability to work successfully in a deadline-driven environment.
• Ability to work as part of a team without day-to-day supervision.
• Service excellence.

• Experience with Microsoft Word, Excel, and Zoom/Teams.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree
• More than the required amount of experience.
• Experience working in a research center with sponsored projects.
• Experience coordinating research activities
• Experience with the UT *DEFINE accounting system, FRMS, and Workday
• Knowledge of university structure, policies, rules, and procedures.
• Familiarity with UT Austin central administrative offices including Office of Sponsored Projects, Accounts Payable, Travel, etc.

Salary Range

$55,000+ based on qualifications

Working Conditions

• Typical office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Pushing, pulling and moving up to 50 pounds

Work Shift

• Flexible between the hours of 7am - 6pm
• On site work

Required Materials

• Resume/CV - (should not exceed 2 pages)
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.