AP Specialist

Description

Essential Job Functions

• Enter/Process vendor invoices and employee travel and entertainment expense reports for designated departments and markets. Code documents to the correct office and general ledger account code.

• Audit supporting documents to ensure proper approvals, G/L account coding, and payment support is included before disbursing cash.

• Adheres to the implementation and administration of the organization’s policies and procedures related to Accounts Payable, Travel & Entertainment expense report processing, and disbursing of cash.

• Working with the Assistant Controller and the A/P Supervisor helps to facilitate improvement of workflow and processes for the A/P team to improve accuracy, quicken turnaround time, reduce paper, and add value for internal customers.

• Acts as the team coordinator to ensure all A/P payment batches presented for integration and upload into the accounting system are reconciled for accurate/complete posting.

• Research and respond to inquiries (internal & external) regarding invoice/check status, as well as inquiries that require additional explanation or copies of supporting documentation.

• Serves as backup for regular check run.

• Analyze and resolve problems related to the payment process.

• Maintain an accurate filing system of all processed documents for current/prior years.

• Ensure files are organized and processed documentation is filed in a timely manner.

• Focuses on customer service. Seeks the next level of management guidance, when appropriate, to provide thoughtful and complete responses to internal customers.

• Responds timely and effectively to requests and knows when to escalate.

• Communicates both verbally and in writing clearly and accurately and adheres to confidentiality and privacy guidelines.

• Provides a high level of customer service, ensuring customer satisfaction while maintaining a positive attitude.

Requirements

BS or BA Degree preferred.

• 5+ years of A/P experience required.

• Telecom or a related field is desirable.

• Experience in Microsoft Excel, Word, and PowerPoint. Using Excel to sort, filter, or analyze data is preferred.

• Experience managing a high-volume A/P document processing volume environment.

• Experience working with Travel & Entertainment expense reports and auditing reports for compliance with the organization’s Travel Policy is required.

• Experience processing documents in an Electronic Data Exchange (EDI) environment would be favorable.

• Exposure to workflow standards and performance metric targets is desirable.

• Exposure to MAS is desirable.