- Location
- New York, NY, US
- Department
- Administration
- Experience
- 30+ years
- Source
- Greenhouse
Description
Are you ultra-organized and detail oriented? Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization?
If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.
We are looking for an energetic administrative professional to join our team in New York City. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!
- Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
- Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
- Event Planning/Coordination, such as ground breaking events and some office events, as needed
- Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
- Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
- Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
- Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
- Make travel arrangements when necessary
- Take a lead role in upholding our work hard/play hard company culture
- Back up front desk and reception
Qualifications:
- 2-5 years of related project administration experience, construction industry experience a plus
- College degree preferred
- Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
- Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction
- Experience working in Vista, Procore or similar accounting/ERP system preferred
- Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred
This represents typical base compensation for the role. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.
MAKE YOUR MOVE
We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.
ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resources team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.
LEGAL DISCLAIMER
EOE, including disability/vets