Assistant Property Manager (NY)

Overview

Who We Are

Established in 1884, The Donohoe Companies is the Washington, DC region’s oldest full-service real estate company. Over the past 140 years, Donohoe has grown into one of the largest real estate companies in the area, encompassing over 1,500 employees across six divisions: Donohoe Construction Company, Donohoe Commercial Real Estate, Complete Building Services, Donohoe Hospitality Services, Donohoe Development Company, and Borger Residential. 

 

Why You’ll Love Working with Us

 

For over a century, Donohoe has been a well-respected member of the community and we continue to engage in the communities where we live and work. In our hotels, offices, Residential/Commercial properties, and on Company jobsites, we pride ourselves on a collaborative, diverse and engaging culture which starts with our interview process and continues all the way through to your day-to-day.

 

We offer full-time employees a comprehensive benefits package, including: health, dental and vision insurance; short- and long-term disability; life insurance; optional life, long-term care, accidental and critical illness insurance; employee assistance program (EAP) and mental health benefit; bereavement, jury duty and other paid and unpaid leaves of absences; vacation and sick time; holidays; 401(k) with a company-match; commuter benefits and Flexible Spending Accounts.

 

Come join us to experience all the reasons why we were voted one of The Washington Business Journal’s Best Places to Work!

 

Salary: $100k - $110k annual / Work Location: Manhattan, NY

 

Responsibilities

The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s), including rent collection, lease management, maintenance coordination, and tenant relations. The Assistant Property Manager will be accountable for administrative duties and marketing efforts to include cross coordination with the Lease Administration and Accounting departments across a portfolio of buildings. 

 

Key Responsibilities include:

• Assisting with the overall management of building repairs and preventative maintenance operations.  Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
• Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses.
• Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports.
• Accountable for lease administration, rent collections, and delinquency follow up.
• Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
• Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
• Maintains certificates of insurance and occupancy and assists with financial reporting.

Qualifications

• Minimum of two (2) years of experience working in construction/property/facilities management is required. 
• Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required. Working knowledge of property management software (MRI/AVID/ANGUS)
• Must possess strong organization, attention to detail, problem-solving, written/verbal communication, and relationship-building skills.
• Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.
• Must be able to work independently with limited supervision and as part of a larger team.