Sales Administration Clerk

Description

Hoover Truck Centers, a truck and bus dealership with three service locations in Flanders, Toms River and Cinnaminson, NJ is recognized for fast service, advanced expertise, affordable pricing and specialized assistance. We’re a leader in serving the transportation industry needs of New Jersey, and have been doing so since 1966. In addition, this trusted dealership is known for comprehensive truck and school bus repair. Our mission is to provide high quality service! We believe in being proactive and doing the job right the first time. We have high-energy, work with a sense of urgency, and focus on Company growth and team development as well as providing excellent, friendly customer service. The business is exciting, fast-paced and challenging, and our positive momentum drives us forward every day.

Summary: We are currently seeking a skilled Administrative Clerk to assist the Sales Admin Coordinator, process invoicing on all vehicles, initiate and process purchase orders, process and register all vehicle warranties and extended service contracts.

Responsibilities:

• Process invoicing on all vehicles
• Initiate and process Purchase Orders
• Process and register all vehicle warranties and extended service contracts
• Maintain computer record of all contracts processed and mailed
• Process all warranty paperwork to ensure proper documentation
• Process all vehicle registration paperwork
• Prepare tax and title documents
• Issue temporary license plates
• Submit legal transfer documents to the DMV
• Perform various clerical duties for the dealership business office, including filing, composing and preparing routine correspondence, scanning, faxing, data entry, etc.
• Promptly and professionally answer incoming calls
• Address customer complaints, referring to the appropriate team member as necessary for resolution
• Schedule appointments and make travel arrangements for staff as necessary
• Maintain knowledge of basic dealership information to act as an additional resource for customer calls
• Maintain professional demeanor and appearance as well as neat work area
• F&I-Inputting financing and executing finance contracts
• All other duties as assigned

Requirements

Qualifications:

Successful candidate will be or possess:

• High School diploma, GED or equivalent related experience
• Strong initiative and ability to work independently
• Proficient in MS Word and Excel
• Excellent  verbal, written and interpersonal communication skills
• Excellent problem solving and decision-making skills
• Strong, effective and efficient customer service skills
• Basic math skills
• Willing and able to obtain and maintain a Notary Public license

Preferred candidate will also be or possess:

• Associates degree or equivalent experience in a related field
• Proficient in PowerPoint
• Current Notary Public license

Affirmative Action & Equal Employment Opportunity Statement: Hoover Truck Centers is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, age, national origin, ancestry, citizenship, protected veteran or disability status or any other characteristic factor prohibited by law. As such, it is affirmed that the Company will support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The Company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of the job. Candidates must possess authorization to work in the United States, as it is not the practice of the Company to sponsor individuals for work visas. We are proud to consider qualified Veterans and their family members.

Please visit our website at www.hoovertruckcenters.com.

Job Type: Full-time