Administrative Program Assistant (C & FH)

Description

JOB SUMMARY:Within the context of a client service culture, and in accordance with the established vision and values of the organization, performs a variety of administrative and secretarial support functions for the Administrative Manager and designated program team members. Duties include screening incoming materials, drafting correspondence, typing a variety of technical and non-technical documents utilizing word processing, spreadsheet and graphic software, maintaining database of accounts, preparing cheque requisitions, compiling reports on statistical information, and processing timekeeping records for designated team members.QUALIFICATIONS:Education & Experience Grade 12, graduation from a recognized Office Administration Certificate Program, plus three years’ recent, related experience, or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to communicate effectively both verbally and in writing.Knowledge of office practices and procedures.Knowledge and proficiency in relevant software. (Word, Excel, graphic applications)Ability to plan, organize and prioritize work.Ability to analyze and resolve problemsAbility to Business writing skillsAbility to type at 50 wpm.Ability to work independently and in cooperation with others.Ability to do basic mathematical calculationsAbility to establish and maintain rapport with clientsAbility to operate related equipment.Physical ability to carry out the duties of the position.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.