SENIOR EXECUTIVE, PROJECTS & MEDICAL PLANNING

1) GENERAL DESCRIPTION

Assist superior in managing the ACC project team within the Group Wellness and Ambulatory Care Centre. This role involves supporting projects reporting, processes, and compliance tasks, as well as assist in proposal on new developments, preparing reports, and contributing to various technical specifications under the guidance of the supervisor.

2) JOB DESCRIPTION

Healthcare Planning & Development

• Develop ACC planning strategies, functional briefs, and clinical service requirements.
• Prepare departmental space programs, and capacity planning.
• Conduct feasibility studies, benchmarking exercises, demand analysis, and service gap assessments.
• Support ACC projects from concept planning through design development, construction, commissioning, and operational readiness.

Functional & Clinical Planning

• Translate medical briefs and operational requirements from clinical/business development department into functional layouts, zoning plans, stacking diagrams, and schematic designs.
• Ensure efficient patient, staff, visitor, material, and waste flows throughout the facility.
• Review departmental adjacencies and workflow optimization to improve operational efficiency and patient experience.

Design Coordination

• Coordinate with developers, architects, interior designers, M&E engineers, medical equipment planners, and contractors.
• Participate in user-group meetings with doctors, nurses and ACC management.
• Review design submissions to ensure alignment with clinical and operational requirements.
• Coordinate Loaded Drawings, Room Data Sheets (RDS), Room Layout Sheets (RLS), and other healthcare planning documentation prepare by project’s consultants.

Regulatory Compliance

• Ensure compliance with:

o Ministry of Health (MOH) requirements

o CKAPS regulations

o BOMBA requirements

o Local Authority approvals

o MSQH Standards

• Assist in CKAPS submissions, inspections, licensing processes, and compliance audits.

Medical Equipment & Building Infrastructure Planning

• Coordinate room requirements including:

o Medical equipment

o Medical gases

o ICT systems

o Electrical and mechanical services

o Furniture and fittings

• Review infrastructure requirements against equipment specifications and operational needs.
• Support equipment budgeting and procurement planning.

Project Management & Reporting

• Prepare planning reports, presentations, compliance matrices, and project documentation.
• Track planning comments, design revisions, and stakeholder feedback.
• Participate in project progress meetings and provide technical recommendations.
• Support operational readiness and commissioning activities prior to hospital opening.

3) JOB REQUIREMENT

• Bachelor's Degree or higher in Architecture, Healthcare Planning or related discipline.
• Minimum 3-5 years' experience in healthcare planning, hospital design,
• healthcare architecture, or medical facility development.

Skills & Competencies:

• Clinical Workflow Analysis
• Space Programming
• Healthcare Regulations & Compliance
• Medical Equipment Planning
• AutoCAD
• Microsoft Office Suite

Special Skills Required:

• Strong understanding of hospital & ACC planning principles, clinical workflows, and patient journey mapping.
• Knowledge of Ministry of Health (MOH), CKAPS, BOMBA, MSQH, and healthcare facility design requirements.
• Familiarity with healthcare infrastructure requirements including Medical Gas Systems, ICT, Nurse Call Systems, HVAC, Infection Control, and Hospital Engineering Services.
• Experience in healthcare project development from feasibility study, planning, design, construction, commissioning, and licensing stages.
• Ability to interpret architectural, interior design, structural, and M&E drawings.
• Competent in AutoCAD, Microsoft Office, and other design software.
• Ability to present planning proposals and technical recommendations to senior management and healthcare professionals.
• Strong negotiation and facilitation skills when managing consultants, contractors, healthcare operators, and regulatory authorities.
• Ability to lead discussions and achieve consensus among multiple stakeholders.

Personal Attributes

• Highly organized, detail-oriented, and able to manage multiple projects simultaneously.
• Proactive and self-motivated with the ability to work independently.
• Patient-focused mindset with a commitment to enhancing healthcare service delivery and patient experience.
• Strong analytical mindset with the ability to identify risks and propose practical solutions.
• Results-driven with a commitment to delivering projects on time, within budget, and in compliance with regulatory requirements.
• Willingness to continuously learn and stay updated on healthcare planning trends, technologies, and regulatory developments.