- Location
- Malta
- Type
- Part-time
- Department
- Administration
- Seniority
- Senior
Description
Our client within the construction industry is seeking an Assistant to the CEO's Office Senior Manager to provide administrative and coordination support, ensuring the smooth day-to-day operation of the CEO's Office. The role involves managing diaries, correspondence, meetings, documentation and deadlines, while supporting effective communication and follow-up across the organisation.
The Main Responsibilities include:
- Diary & Correspondence: Manage the CEO's diary, coordinate appointments and handle incoming correspondence and requests.
- Meeting Coordination: Organise meetings, prepare agendas and documentation, take minutes and follow up on action points.
- Document Control: Maintain organised records, filing systems and departmental registers.
- Deadline Management: Monitor and follow up on deadlines relating to acquisitions, notaries and legal notices, escalating potential delays promptly.
- Administrative Support: Update records and registers, track approved departmental overhead expenditure and record relevant details.
- Communication & Coordination: Direct requests to the appropriate stakeholders and ensure matters requiring senior management attention are escalated promptly.
Working Hours:
Monday - Friday, 8AM - 5PM