- Location
- Dubai, Dubai, AE
- Type
- Full-time
- Department
- Administration
- Source
- BetterTeam
Description
We are looking for a highly organized, professional, and discreet Secretary to provide administrative and executive support to the Chairman. The ideal candidate will have excellent communication and coordination skills, be fluent in Arabic and English, and hold a valid UAE driving license.
Key Responsibilities:
- Manage the executive’s calendar, appointments, meetings, and daily schedule.
- Handle correspondence, emails, calls, and confidential documents.
- Coordinate and follow up with internal departments, clients, and external stakeholders.
- Prepare reports, presentations, meeting agendas, and minutes of meetings.
- Arrange business meetings, appointments, travel, and other executive requirements.
- Maintain organized records and ensure timely follow-up on pending matters.
- Assist with day-to-day administrative and executive tasks.
- Maintain a high level of confidentiality and professionalism at all times.
- Drive the executive to meetings and appointments when required.
Requirements:
- Previous experience as an Executive Secretary, Personal Assistant, or Secretary to Chairman/ Senior Management
- Fluent in Arabic and English (spoken and written).
- Experience in a real estate company, family office, or similar environment is an advantage.
- A valid UAE driving license is mandatory.
- Excellent communication, organization, and time-management skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Professional appearance and strong interpersonal skills.
- Ability to handle confidential information with discretion.
- Ability to work under pressure and manage multiple priorities.
- Advanced Correspondence & Tech Skills: Expertise in drafting official bilingual business communication and absolute mastery of Microsoft Office Suite for reports and presentations.
- Logistics & Calendar Management: Advanced competence in managing complex calendars, planning international travel, and recording accurate Minutes of Meetings (MoM).
- Discretion: Exceptional interpersonal skills for handling high-profile stakeholders alongside a proven track record of maintaining strict confidentiality.
Skills
Excel