Factory Admin Lead

Job Purpose:

The Factory Admin Officer will play a critical role in managing the Admin, Labour Law Compliances, Contract Labour Management and welfare facilities at the factory.

Job Responsibilities:

Management of Labour Compliances

• Adherence to working hours Policy including Overtime, weekly off, Holidays etc. in due adherence to statutory compliance as per state of Maharashtra.

• Statutory Returns filing as per defined Labour Laws

• Managing Site inspection w.r.to Government Authorities visit pertaining Office of Labour, PF, ESIC, Security

• Guard Board and Mathadi Board etc.

• Contract Labour Management- Lifecycle Management of Contractor Manpower with the help of Contractors,

• Bills processing of Contractors after due compliance check of statutory record(Form 16, Form 17 etc), Minimum

• Wages, and statutory deductions/contributions

• Labour Laws Compliance Audit of Contractor

• Apprenticeship engagement under NAPS Scheme through TPA.

Payroll Management

• Cross-checking of Leave, Salary, Statutory contribution (PF,ESIC, etc) details of on roll Associates

• Monthly attendance input to Payroll Specialist for the purpose of Salary Computation

• Maintenance of Monthly Payroll Register, Leave register, Manpower details and related MIS at Plant Level

Facility Management

• Responsible for smooth operation of Canteen , Transport Vehicle Management , and Uniform Change Room with the help of IFM/Sodexo.

• PPE Management for Associates & Visitors

• Monthly Audit of services extended by Sodexo pertaining to Canteen, Transport, Security and Housekeeping.

• Associate Engagement and Connect

• Extending Admin support to action items of Committees (Canteen, Transport,& Cultural) constituted in the factory

• Management of Celebration activities pertaining to Associate Birthday, Farewell, Long Service Award, R&R Event, Family day connect etc.

• Grievance Management which includes record keeping of Grievance and issue resolution details in due consultation with stakeholders

• Onboarding Support for associates in terms of ensuring joining formalities, issuance of I-Card, Business cards, Travel portal Login etc.

• Supporting site based reward and recognition initiatives

Budget Management and PR/PO Management

• Monitoring of Budget vs Actual and work within the allocated budget including IFM

• PR/PO management basis the planned activities within the guardrails of allocated Budget.

• Responsible for bringing in cost optimization initiatives in the area of Admin by partnering in cost optimization projects pertaining to admin.

• Vsitor Management- Managing the requirements during the planned visits at the site.

• Support facilities related Audit Requirements for HSE, QMS, FSSAI & RWA

• Support the plant manager with all communications related to factory associates.

• Maintenance of personnel files of Associates for factory based associates.

• Lead Projects related to Associate’s safety, health and wellness in due guidance of HSE Manager of Site

Job Specifications/Qualifications

• Preferred qualification: University degree or equivalent, preferably in in Labor/Industrial Relations with 5 to 7 years in factory administration. Or 7 to 10 years’ experience in handling factory administration & Labor relations

• Ability to interact and develop relationships with all levels of associates, including senior management, to influence desired outcomes

• Strong communication, written and interpersonal skill

• Strong analytical, problem-solving, conflict management  and decision making skills

• Have fundamental understanding of Labour laws applicable to State of Maharashtra like Factories Act, CLRA Act, Private Security Guard Act, Mathadi, etc