- Location
- San Francisco
- Type
- Full-time
- Department
- Operations
- Source
- Freshteam
Description
We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide administrative and operational support and help ensure that daily business activities run smoothly. The ideal candidate is reliable, resourceful, and comfortable managing multiple tasks, coordinating information, tracking processes, and supporting different teams in a fast-paced environment.
Responsibilities
- Provide administrative and operational support to managers and internal teams.
- Assist with coordinating daily business operations and workflows.
- Monitor tasks, deadlines, and follow-ups to ensure timely completion.
- Organize and maintain operational documents, records, files, and databases.
- Prepare and update reports, spreadsheets, presentations, and operational documentation.
- Perform data entry and verify information for accuracy and completeness.
- Coordinate information and requests between internal teams and external contacts.
- Assist with scheduling meetings, calls, appointments, and other operational activities.
- Track invoices, expenses, orders, or other operational records when required.
- Support onboarding, internal projects, and process-related activities.
- Monitor operational issues and escalate them to the appropriate team when necessary.
- Identify process gaps and assist with implementing improvements to increase efficiency.
- Maintain accurate and up-to-date information across company systems.
- Communicate professionally with team members, clients, vendors, and other stakeholders.
- Maintain confidentiality when handling sensitive company and business information.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong ability to prioritize and manage multiple tasks.
- Strong problem-solving and follow-up abilities.
- Proficiency with Google Workspace or Microsoft Office.
- Comfortable using spreadsheets, databases, project management tools, and digital communication platforms.
- Strong data entry and documentation skills.
- Ability to coordinate tasks and information across multiple teams.
- Ability to work independently and take initiative.
- Strong adaptability and ability to learn new tools and processes quickly.
- Professional, reliable, and proactive approach.
Requirements
- Previous experience in operations, administrative support, coordination, office administration, or a similar role.
- Experience supporting daily business operations and administrative processes.
- Experience managing documents, data, schedules, and operational information.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and interpersonal skills.
- Ability to work independently and collaborate effectively with remote teams.
- Strong attention to detail and ability to maintain accurate records.
- Reliable internet connection and a suitable setup for remote work.
- Professional, dependable, organized, and proactive attitude.
- English proficiency is required if the position involves communicating with English-speaking teams, clients, vendors, or stakeholders.
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Skills
Project Management
