Library Project Manager - (Management Analyst) (Departmental Promotional Only)

As a Library Project Manager (Management Analyst), you will play a vital role in shaping our library's future, working under the general direction of a division manager in one or more divisions, including Communications, Human Resources, IT, Outreach, Collections, Programming, Youth Services, and Facilities. If you have an ambitious vision and a passion for managing public library projects, we encourage you to apply. 

While this recruitment may be used for additional areas of library services, we are currently seeking to fill a Project Manager (Management Analyst) position in our Communications Division.

• Plans, oversees, and administers department-specific programs and projects. Monitors project workloads, resources, timelines, and support systems; identifies opportunities for process improvement; and develops recommendations that maximize resources, control costs, and support successful project outcomes.
• Develops and standardizes project management procedures and workflows to improve the efficiency and effectiveness of library programs, services, and operations.
• Coordinates cross-functional project teams involving library staff, leadership, vendors, community partners, and other stakeholders to ensure projects remain aligned with organizational priorities.
• Facilitates project meetings and stakeholder discussions, preparing agendas, documenting decisions and action items, and ensuring follow-through.
• Coordinates communications related to major library projects and initiatives, translating complex information into clear, audience-appropriate messaging for staff, patrons, community partners, and other stakeholders.
• Tracks and evaluates communications project outcomes using engagement data, analytics, audience feedback, and other performance measures; identifies trends and recommends improvements.
• Manages communications calendars, workflows, and production schedules, coordinating deadlines for web content, social media, newsletters, print materials, digital displays, media outreach, and other communications.
• Develops communication plans and stakeholder updates to ensure staff and partners are informed of project objectives, progress, changes, and outcomes.
• Develops, reviews, and edits communications materials to ensure accuracy, clarity, accessibility, consistency with library standards, and alignment with organizational goals and brand guidelines.
• Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, and representatives of various organizations.
• Serves as a liaison to public and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned projects and programs; receives and responds to complaints, requests, and questions relating to the assigned area of responsibility.
• Ensures compliance with Federal, State, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices.
• Attends meetings, conferences, workshops, and training sessions and reviews publications and related materials to become and remain current on principles, practices, and new developments in assigned work areas.
• May participate in the selecting, training, motivating, and evaluating assigned staff; directs the work activities of assigned staff; prioritizes and coordinates work assignments; provides or coordinates staff training; reviews work for accuracy; works with employees to correct deficiencies.
• Performs other duties as assigned.

• Project and/or program management, analytical processes, and report preparation techniques.
• Working knowledge of business administration and/or public administration.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Principles of mathematical and statistical computations.
• Research and reporting methods, techniques, and procedures. 
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. 
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles and practices of county management and government.
• Sources of information related to a broad range of library programs, services, and administration.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of contract administration and evaluation, public agency budget development and administration, and sound financial management policies and procedures.
• Recent and ongoing developments, current literature, and sources of information related to the operations of the assigned division.
• Record-keeping principles and procedures.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff. 

• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate and maintain modern office equipment, including computer equipment and specialized software application programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%), which may include a performance exam. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in the County of San Mateo, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, please click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

Tentative Recruitment Schedule: 
Final Filing Date: Thursday, September 3, 2026, by 11:59 PM PST
Application Screening: September 8 - 11, 2026
Panel Interviews: September 22 and/or 23, 2026

About The County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Analyst: Sedrick Dixon (08202026) (Management Analyst - D181)