Q201605: Administration Officer

This role focuses on job administration, accounts, office administration, supplier management, and parts procurement. The successful candidate will source the parts and materials technicians need while keeping purchasing, invoicing, and records accurate. Day-to-day tasks are centred on simPRO, so confident, hands-on simPRO experience is essential. This role does not involve scheduling or dispatching technicians.

Salary Range: 35,000 - 40,000
Shift Time: Monday-Friday [06:00 AM-03:00 PM] | AU Shift | Full Time

Responsibilities:

• Set up and managed jobs in simPRO, including accurate data entry, job records, and invoicing.
• Prepared quotes, invoices, purchase orders, and maintained accounts payable/receivable records.
• Sourced parts and materials, compared supplier pricing, and managed orders, deliveries, and returns.
• Maintained supplier, stock, job, and operational records while monitoring inventory and reordering needs.
• Provided administrative support, including appointment scheduling, meeting coordination, documentation, correspondence, and reports.

Requirements:

• simPRO & Administration: Current hands-on simPRO experience, including job creation, invoicing, purchase orders, and record management.
• Accounts & Procurement: Strong bookkeeping and administrative skills, with experience in AP/AR, reconciliations, purchasing, supplier coordination, and sourcing parts.
• Industry & Communication: Experience supporting field-service/trades businesses, with strong English communication, organization, attention to detail, and familiarity with Xero or MYOB.

Benefits:
• HMO Coverage — Eligible employees receive HMO coverage with free 1 dependent.
• Leave Benefits — Employees receive 15 annual leave credits consisting of 10 vacation leaves and 5 sick leaves, plus other applicable leave benefits.
• Mandatory Benefits — Employees receive SSS, PhilHealth, Pag-IBIG, tax compliance where applicable, and 13th month pay.
• Additional Leave Support — Eligible employees may also avail of calamity, maternity, paternity, bereavement, solo parent, and Magna Carta leave.
• Fair Pay and Breaks — We provide overtime, holiday, night differential, and premium pay.
• Team Activities and Wellness — We encourage wellness through company participation in events like fun runs and provide access to partner discounts from selected hotels, restaurants, and more.
• Training and Travel Opportunities — Some employees may receive client training and possible overseas travel, depending on role and business need.

Our Location: Unit 1E, Philexcel Annex, Clark Freeport, Pampanga

Who we are:
Guerilla Staffing Solutions is a family-owned company with teams in Australia and the Philippines. We build long-term careers in a respectful, supportive, and inclusive workplace.